Receptionist – AVU Centre for
Virtual Education Innovation
1.0. Introduction
The African Virtual University (AVU)
is a Pan African Intergovernmental Organization established by charter with the
mandate of significantly increasing access to quality higher education and
training through the innovative use of information communication technologies.
A Charter,
establishing the AVU as an Intergovernmental Organization, has been signed so
far by eighteen (18) African Governments - Kenya, Senegal, Mauritania, Mali,
Cote d’Ivoire, Tanzania, Mozambique, Democratic Republic of Congo, Benin,
Ghana, Republic of Guinea, Burkina Faso, Niger, South Sudan, Sudan, The Gambia,
and Guinea-Bissau.
The AVU has its headquarters in
Nairobi, Kenya and a Regional office in Dakar Senegal with Host-Country
Agreements and Diplomatic Status with the two governments.
2.0. Scope of Work
The Receptionist for the Centre for
Virtual Education Innovation will be expected to perform/deliver the following:
·
Answer telephone calls and transfer
them to the appropriate staff member.
·
Receive and welcome clients and
visitors in the organization.
·
Perform general clerical duties to
include but not limited to: photocopying, faxing, mailing, and filing.
·
Collect, Sign for and distribute
mail packages.
·
Organize and coordinate office
cleaning.
·
Setup and coordinate meetings and
conferences.
·
Support staff in assigned project
based work.
·
Assist the Finance and
Administration unit with other duties as assigned
3.0. Competence, Skills and
Attributes
·
Must be a mature, respectful and
honest person of high integrity that is able to work in a team and make meaningful
contributions to the team objective.
·
Good communication and sound
report-writing skills will be an added advantage.
·
Should be quick in understanding,
keen in taking instructions, and able to work with minimum supervision.
·
Should be willing, ready and able to
perform other duties as delegated to him/her by the supervisor.
4.0. Qualifications
·
The successful applicant must
possess at least a C Plain in O’ Level
·
Possess a business diploma or
qualified in secretarial duties and be proficient in computer packages.
·
Basic reading, writing, and
arithmetic skills required.
·
Knowledge of Microsoft Office and
telephone protocol.
·
Have excellent communications
skills, excellent interpersonal skills and able to work under pressure with
minimum supervision.
·
The applicant must have 4 years of
work experience in a similar role.
·
Knowledge of French language is an
added advantage.
·
Possession of a Business degree will
be an added advantage
5.0. Modalities of Work
The Receptionist for the Centre for
Virtual Education Innovation will work full time dedicating 8 hours in a day
for 5 days a week.
6.0. Duration: 24 months
7.0. Reporting
The Receptionist for the Centre for
Virtual Education Innovation will work under the supervision of the Manager,
Finance and Administration or such other person as the AVU may designate from
time to time in writing.
How to Apply
The successful candidate will be
appointed for 2 years
Application must include an
application letter and a detailed curriculum vitae with: a telephone number;
email and residential addresses; and names with contact addresses of three
professional references.
Applications should be sent to job@avu.org and must have Receptionist
CVEI as the email subject.
All inquiries should be sent to avuhr@avu.org
The successful candidate will be
based at the AVU Headquarters in Nairobi, Kenya.
The closing date for this
application is February 5th 2014 at 18:00 East African Time (UTC/GMT + 3)
Note: ONLY shortlisted candidates
will be contacted
The African Virtual University (AVU) www.avu.org is an equal opportunity
employer.
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