Logistics officer

Position title:  Logistics officer

About Us:

Global Communities, established in 1952, is an international non-profit organization that works closely with communities worldwide to bring about sustainable changes that improve the lives and livelihoods of the vulnerable. We envision a world where everyone has the freedom, means and ability to live and prosper with dignity. 

About the Opportunity:  

Global Communities seeks for a logistics officer, reporting directly to the Director of Operations (DO) to support the Improved Services for Vulnerable Populations (ISVP) Program funded by USAID through PEPFAR.

Position Description:

ESSENTIAL DUTIES AND RESPONSIBILITIES 

The Logistics Officer will work within the operations department and provides office support activities for Global Communities.

SPECIFIC RESPONSIBILITIES

1. Assist and support the Department  in the daily activities of the office:
• Responsible for organizing logistics of meetings and training materials as requested by team member
• Coordinate attainment of visa and work permit for expatriate staff
• Organize Global Communities visitors’ arrival, departures and in-country transportation
• Provide support for expatriate staff and visitors for lodging needs while transition to/from within Rwanda (Hotel, houses and apartments)
• Responsible of following up all the real property rentals contracts through an inventory of house properties at the beginning and end of rental contracts.
• Responsible of following up all the renting contracts by making an inventory of house proprieties at the beginning and end of renting contracts,
• Assist and Support the Department to Maintain asset inventory log system ensure adherence to generally accepted inventory principles, as well as USAID rules and regulations
• Submission of periodical reports

2. Logistics Management
• Daily Stock management, for check-out of all mobile equipment such as cell phones, laptop computers, and other mobile equipment;
•  To ensure that all goods received by Global Communities are recorded in Global Communities standard templates and are stored and handled safety, security, accountability and transparency
• To ensure that all goods dispatched by Global Communities to the final distribution sites, are recorded.
• To maintain monthly stock tracking report.
• Assist on assets tracking and  inventory management
• To maintain Procurement Delivery Tracking Sheet for all purchases and delivery of them to the store and to the beneficiaries on daily basis

3. Office Maintenance
• Ensure the office is cleaned, in good repair, and professional in appearance;
• In collaboration with the Senior Driver Ensure Global vehicles and others equipments’ meet GC safety and security standards
• Analyze vehicles maintenance and fuel management, document and give recommendation.
• In collaboration with the Senior Driver, co-ordinate with the technical teams to ensure that the transport requirements of programmers are being met
• To liaise with and make recommendations to DO with regard to the repair and maintenance of vehicles based on the reports submitted by Senior driver

1. Undertakes all other duties and projects as may be assigned from time to time.

Qualifications

• Rwandan national
• University Degree in Social Sciences, Management and  Business Administration
• Experience in related field
• Computer knowledge in word, excel and Microsoft outlook tools
• Experience working with international organizations

LANGUAGE SKILLS 

Fluency in written and oral English and Kinyarwanda;

Note: this position description is intended to describe the general nature and level of work performed in this position. It is not intended as an exhaustive list of all responsibilities, duties and skills required.

How to Apply

Interested applicants are requested to read and complete very carefully the following application form:

http://surveys.jobinrwanda.com/index.php?sid=72375&newtest=Y&lang=en

Candidates are requested to apply for only one position.

Only shortlisted candidates will be contacted.

 Global Communities is a member of the Network of International NGOs

(NINGO)/ Rwanda 

United Nations Office for Project Services (UNOPS) Jobs - Logistics and Procurement Assistant

Job Title:  Logistics and Procurement Assistant

Organisation: United Nations Office for Project Services (UNOPS)

Vacancy Code: VA/2015/B5001/7103

Duty Station: Entebbe, Uganda

Grade Level: LICA-5

Reports to: UNMAS Logistics Officer

About UNOPS:

United Nations Office for Project Services (UNOPS)’s mission is to expand the capacity of the UN system and its partners to implement peace building, humanitarian and development operations that matter for people in need. Working in some of the world’s most challenging environments, UNOPS vision is to always satisfy partners with management services that meet world-class standards of quality, speed and cost effectiveness. By assisting UN organizations, international financial institutions, governments and other development partners, UNOPS makes significant, tangible contributions to results on the ground.

About UNOPS PSC:

The UNOPS Peace and Security Cluster (PSC) within the Global Portfolio Services Office is a principal service provider in the field of mine action with the United Nations Mine Action Service (UNMAS), UNDP, UNICEF, Governments of mine-affected countries and other mine action partners. The Cluster is responsible to administer, provide support and oversight of the day-to-day management of the Project Field offices, both according to the client requirements and in line with UNOPS rules and regulations.

Job Summary: The UNOPS Logistics Assistant will be responsible for allLogistics and Procurement activities as requested by Mine Action Programmes and coordination of multi programme logistic support in Entebbe Support Base.

Key Duties and Responsibilities: 

1. Logistics:

• Render support in arranging for clearance of the consignments(Tax Exemption Certificates, Customs clearances and necessary permits).   
• Conducting Receiving Inspection Report (RIR), Inventory, storage arrangements, record keeping and disbursement of office and project equipment/supplies in accordance with UNOPS rules and regulations.
• The incumbent will ensure all stores and equipment’s held by each project activities are stores safely, correctly and securely.
• Update the database of the stock and packing lists on a daily basis.
• Update and maintain files and tracking sheets for Cargo Movement documentation.
• Actively coordinate and liaise with internal and external parties regarding the control and movement of equipment coming into and out of the country
• Coordinate and follow up with CMR (Cargo Move Requests) for all equipment being sent or received from various regions.
• Serve as a focal point for electronic service and support requests within the UN Field Support Suite (MOP, CMR, E-requests and ICT service requests).
• In charge of the management and responsibility of the MONUSCO owned vehicle, allocated to the UNMACC, ensuring all applicable UN transport rules and regulations regarding usage are adhered to
• In charge of the identification of maintenance needs of office building (s) premises, vehicles, furniture, equipment’s and utilities, and prompt reporting of said needs of the supervisor.
• Establish and maintain good relations with relevant departments within the RSCE support base. 

2. Procurement:

• Works closely with the Logistics Department at HQ level to determine equipment purchase requirements for local and international procurement, to be made from the Entebbe office.
• Support the Logistics Officer in the evaluation of the equipment procurement and supply requirements, compile information and help determine the most efficient economical mode of procurement/delivery
• Research, establish and develop a comprehensive vendor/supplier list for local and international procurement.
• With strict adherence to UN/UNOPS financial and procurement rules and regulations, receive quotations from local and international suppliers; prepare an analysis of quotations; make recommendations to HQ, to award a contract and/or purchase order
• Ensure receipt and inspection reports are completed upon receipt of goods; prepare and coordinate onward transportation and delivery and handover vouchers, as well as report all changes to the Logistics section at HQ level for inventory update purposes, in a timely manner.
• Assists in local procurement areas such as obtaining quotation, interact with the suppliers and end-users about the quality/quantity, specifications and delivery time warranty coverage of the goods prepare cost comparative analysis and raise requisitions and purchase orders.
• Responsible for the day-to-day management of petty cash allocated to the mine action office, Entebbe; making routine payments, book-keeping of expenditure, routine monthly financial reporting to HQ, all with strict adherence to UNOPS financial rules and regulations
• Assist with requests for ID cards for staff and contractors moving through the Entebbe Support Base.
• Support colleagues transiting through Entebbe with UN flight requests (MOP), hotel reservations, airport pick-up and drop-off, acting as lead focal point when required.

3. Monitoring and Progress Controls:

• Provide weekly summary of activities in process.
• Ensure the timely delivery of assigned tasks is required.
• Produce accurate monthly/quarterly Asset and Inventory reports for each program/project assets stored in Entebbe Support Base.
• Timely and efficient servicing of requests and processing transactions affects the teams overall ability to deliver quality services to clients.
• Ensure all Projects Assets are properly recorded and final asset andinventory report is prepared for closeout of project.
• Ensure the assigned tasks are delivered according to UNOPS procedures to meet the organization’s requirements.

Qualifications, Skills and Experience: 

• The ideal candidate for the United Nations UNOPS career opportunity should have attained a High school diploma. Possession of a Bachelor degree in Business Administration, Public Administration or related field is highly desirable.
• At least five years’ experience in a related field if you hold a diploma or one year in a logistic and / or procurement role if you hold a degree
• Possession of Prince 2 Foundation certification will be considered as an asset.
• Past experience working in UNOPS and /or any other UN Agency is an asset.
• The applicant must also hold a valid national driver’s license with experience in driving manual gear shift vehicles and 4x4 SUV, and be able to pass the UN driving test.
• Ability to lift/move boxes and equipment weight min. 20kg
• Possess  a valid passport and ability to travel as required.
• Fluency in spoken and written English; Local Language, knowledge of French is an advantage.
• Working knowledge of ATLAS asset and inventory module will be considered an asset.
• Knowledge of UN rules and regulations will be considered an asset.
• Computer literate, thorough knowledge of MS Office and other computer software applications and office equipment’s in use.

Language requirements: Fluent English (written and spoken)

Personal Competencies:

• Communication skills
• High team ethic
• Skills in Planning and Organization
• High degree of accountability
• Creativity and innovation
• High Client Orientation
• Commitment to Continuous Learning
• Technological Awareness

How to Apply:

If interested in this job opportunity, please click on http link below to visit website and create profile or express interest if you already have a profile on the UN system

Click Here

Deadline: 8^th April 2015

Stores Assistant Kenyan Jobs (Salary 25K) Poste

Logistics Jobs Kenya 2014. 
Stores Assistant-25k

Duties
1.Materials Issues

• Issue out materials from stores as per the approved requisitions;
• Raise purchase requisitions for items not in stock.

2. Receipt of Incoming Materials

•  Receipt of incoming material shipments, verifying that appropriate receipt and Quality Control (QC) inspections are completed in a timely manner and appropriate Client Relationship Management System (CRM) transactions are made to complete the receiving process.

3. Storage of Materials

• Ensures that materials in the storerooms are stored properly, inspected and cared for through general material handling and warehousing principles;
• Participates in the accomplishment of Physical Inventories checks, Root Cause Analysis and Accuracy.

4. Storerooms Security

• Oversee storerooms security through continuous monitoring of the security program, frequent review of physical security measures, and recommends modifications to the program as required.

5. Obsolescence

• Monitor obsolete and non-moving materials to identify and recommend items for disposition;
• Facilitate the preparation of items as required for sale, return, or scrapping.

6. Client Relationship Management System (CRM)

• Facilitate all operations in the CRM to ensure proper entry of each transaction representing receipt, issue, movement, shipment and handling of materials.

7. Housekeeping

• Participate in maintaining a clean and organized Storeroom as well as any point-of-use inventory storage areas.
• Manage records created and received in compliance with the Company’s’ Records Management Policy and Procedures.

8. Related assignments

• Perform other related duties or assignment as directed.

Organizational Alignment

• Reports to the Finance Manager
• Works closely with and in conjunction with the Customer Service Coordinators, Office Administrators, Procurement Officers and Operations Manager in ensuring adequate management of materials and material flow to support those operations.

Qualifications
Academic Qualifications

• Diploma in Purchasing & Supplies or a Minimum 5 years’ Stores Management experience.
• Skills and Knowledge Requirement
• Materials Handling experience commensurate with duties and responsibilities of the position
• Easy to contact and to communicate and work with
• Exhibits a sense of urgency when necessary
• Good oral and written communication skills
• Ability to issue and explain good instructions
• Working knowledge of computer systems, ability to learn CRM input, retrieval and use
• Understanding of the proper use of Work Orders, priorities and schedules
• Experiential knowledge of FIFO (First in First out) inventory management
• Experiential knowledge of the ABC stock classification system
• Ability to work in a team environment, fully supporting the goals and objectives of the maintenance and operations efforts

If you meet the above minimum requirement send your cv to frank.vacancies@yahoo.com

Frank Management Consult Ltd
Nyaku House,1st Floor,
Argwings Kodhek Road,Hurlingham.

Storekeeper Jobs in Kenya

Logistics Jobs in Kenya

Our client is looking forward to recruit suitable candidates to fill the following positions;

Storekeeper

Qualifications/Knowledge and Experience

• Must have a Diploma in Storekeeping from a recognized institution.
• Excellent presentation skills with good command of Language
• Should be able to organize time efficiently with the ability to prioritize
• High level of computer proficiency
• Must have a Minimum of 2 – 3 years experience as a Storekeeper.
• Should be a mature person aged as from 26- 35 years.
• Managing and co-coordinating the efficient stores strategies

NB: Candidates residing within Imara daima, Embakasi, Baba Dogo, Mathare North are encouraged to apply for the Drivers position

All qualified candidates should send their applications including three referees, detailed CVs together with relevant academic/professional testimonials to info@ardenafrica.com. Candidates should indicate their Current and Expected salary. The candidates should indicate the position applied for in the subject line.

Only qualified candidates will be considered.

Logistics Jobs Kenya. Loading Supervisor

Logistics Jobs Kenya 2014. 
Position: Loading Supervisor.
Industry: Steel Manufacturer.
Location: Nairobi.
Salary:Negotiable

Our client, a leading manufacturer of steel and allied products in East Africa; seeks to recruit a Loading Supervisor with a preference of a candidate of Indian descent.

Key Tasks and Responsibilities

• Directing ground crews in the loading, unloading, securing, or staging of steel products
• Distributing cargo in such a manner that space use is maximized.
• Accompanying the cargo transport to monitor and handle cargo during transportation
• Calculating load weights for different compartments used to carry the products, using charts and computers.
• Determining the quantity and orientation of cargo and compute the center of gravity of the means of transport used

Skills and Qualification Required.

• Diploma in logistics or other related areas.
• Strong communications skills as well as critical thinking skills.
• Coordination and problem-solving skills.
• The supervisor should also be approachable to other staff members.
• Writing skills enable supervisors to record changes in the schedule, maintaining daily logs and create memos or emails.
• At Least  5 years experience in the Steel Industry as a loading supervisor

To apply, send your CV and Cover letter ONLY to recruit@flexi-personnel.com before 28th March, 2014. Clearly indicate the position applied for and the minimum salary expectation on the subject line

In Bound Logistics Manager Jobs

Logistics Kenyan Jobs 2014. 
In Bound Logistics Manager

Summary
Our Client is a holding company of several subsidiary companies involved in flour milling, animal feeds among others. With its head quarters in Nairobi the company has production factories and flour mills in Eldoret, Nakuru and Mombasa.

Our client is looking to fill the position of Inbound Logistics manager, who will be responsible for coordinating all inbound logistics to the company, ensuring timeliness and quality of raw material and other inbound goods in line with company policies and objectives.

Key Responsibilities

• Procure the right quality and quantity of raw and packaging materials and  in bound transport in a timely and cost effective manner.
• Maintain a data base for both local and overseas suppliers and seek to build good business relationships with them
• Process import and export documentation promptly to ensure efficient clearance
• Check and approve invoices for clearing and forwarding services and inbound transporters for payment.
• Determine optimize stock holding level and ensure adherence to the same
• Reconcile import goods stocks in BAAN with Dispatch Outturn Reports from port of discharge.
• Liaise with Plants/Mills on tracking of dispatched goods, maintenance of stock records in the ERP and preparation of relevant reports

Qualification and experience

• Graduate in a business related field
• Diploma in Purchasing and Supplies Management
• Minimum Five (5) years’ relevant experience which should include hands on experience in import and export procedures and inbound Logistics
• Proficiency in the use of MS Office applications

How to apply:
Send your application including a cover letter indicating your desire to work with our client a detailed CV highlighting relevant experience, details of current and expected salary, a daytime phone contact, email address, and the names of three professional referees by close of business Friday 14th March 2014

Adept Systems
MANAGEMENT CONSULTANTS
P O Box 6416, Nairobi, GPO 00100
Email: recruit@adeptsystems.co.ke

Only short listed candidates will be contacted.

Please note that we do not charge fees for receiving or processing job applications.

Field Operations Manager Jobs

Latest logistics Jobs Kenya 2014. 
Field Operations Manager
Nairobi, Kenya

Field Operations Manager will be responsible to oversee the implementation and scaling of biogas sales, installation and maintenance for Takamoto PAYG Biogas including supervising field employees, providing direction, feedback, and monitoring performance.

The Field Operations Manager reports to the Managing Director and assists in developing budgets, keeps track of expenses, identifies ways to make improvements, and ensures a good rapport is maintained between Takamoto and our customers and suppliers.

Responsibilities

• Responsible for Field Managers and coach them in supervising field operations including installations and servicing.
• Manage supply chain of biogas reactors and components.
• Analyse daily meter updates to identify educational needs of clients and potential servicing.
• Monitor meter responses to payments for biogas credit to ensure that all payments are processed effectively.
• Responsible for sales team.
• Ensure compliance with local business regulations
• Ensure necessary insurance covers.
• Maintain relationships with micro finance partners supporting our clients
• Oversee shop operations including hiring personnel and managing sourcing, delivery and inventory of appliances for sale.
• Ensure high customer satisfaction with products and services sold.
• Manage customer service
• Manage operations budget and ensure the clients keep high spending levels on biogas.
• Develop processes for continued scale up of biogas sales and installations.
• Liaise with RD team to develop necessary technologies and systems to ensure smooth operations.

Managerial Duties

• Provide direction and leadership to field operations.
• Supervisory responsibility for sales, installation and maintenance of Takamoto PAYG Biogas.
• Recruitment, motivation, selection, training and promotion of Field Managers and operations staff.
• Develop budget for field operations.
• Analyse customer selection and segmentation to refine customer selection practices.
• Support development of automated systems for analysis reports and payment collection.
• Coordinate with Takamoto management to execute company expansion plans.

The Ideal candidate for Field Operations Manger would have

• A bachelors degree in business/logistics and six years relevant experience or MBA
• Previous experience bringing a company to scale.
• Have previous work experience in Africa and speak Kiswahili.
• Be computer proficient and familiar with Microsoft Office products.
• Accomplished manager of time and stress as well as possessing the ability to delegate effectively.

Who Is Takamoto Biogas?
Takamoto Biogas (www.takamotobiogas.com) is a rapidly growing renewable energy company in Nairobi providing biogas systems to small farmers in rural Kenya.

Building on three years of market research and installation experience, we have developed a first of its kind technology and business model that will bring the many benefits of biogas energy to rural farmers in Kenya.

We believe that everyone should have access to clean, reliable, affordable and sustainable energy.

We have developed a biogas model called Pay-as-you-go Biogas (PAYG Biogas) where our clients pay a small fee to install a biogas system on their compound and then only pay for the biogas that they use.

This model eliminates the main hurdle to traditional biogas adoption – the high upfront cost.In Kenya alone, there are two million farmers with at least one cow who are potential clients. We have piloted our patent pending technology in Githunguri, installing over 100 systems in less than 7 months. Having proven the demand, we are now preparing to scale up our operations to provide PAYG Biogas to every family that wants it.

On its way to this goal, Takamoto Biogas is looking for a motivated, proactive and creative Field Operations Manager.

This is a rare opportunity to help lead a unique socially responsible organization as we scale a first of its kind technology and an innovative business model to bring energy to the millions at the base of the economic pyramid in Kenya and beyond.

To apply for this position, please fill out application form at www.takamotobiogas.com/join-us/careers

Oil & Gas Careers. Control Tower Manager

2014 Oil & Gas Careers

We are currently recruiting in Kenya, an Oil & Gas Control Tower Manager

Responsibilities:

• To ensure that the company provides the best service level for customer satisfaction.
• Measure and analyze operations performance (KPI and/or internal indicator) and report it directly to the management
• Calculate pre-defined Key Performance Indicators (KPI), collect root cause failure, prepare corrective actions  and communicate the same to  the operational department
• Proactively define and suggest contingency plans to clients in order to avoid threats (bring forward/ postpone delivery)
• Monitor all tasks and ensure all steps of the monitoring Process are respected (E.g.: Inform client in case of strike, riot, congestion)
• Get involved in all issues impacting operations of customer shipment and liaise closely with department/ person in charge to get the latest progress.
• Organize Weekly meetings to review KPI, Achievement, pending issues, corrective action progress, Payment follow up, collect client expectations and outbound forecast
• Collect information from operation department, monitor shipment status corrective action progress and communicate it to the client and Management
• Constantly stay aware of new solutions (routing, clearance process) all potential risks impacting operations negatively and share information with the department involved and the client.
• Suggest optimization of supply chain process and IT systems
• Transmit to Warehouse manager: Pre alert of arrival/ Forecast planning / Outbound forecast
• Participate in monthly inventory stock take and publish the audit result
• Follow up with Finance department on client invoices and payment status and assist them on solving the issues raised.
• Liaise with Quality and Operations department and ensure current processes are followed and if necessary suggest an Audit to determine the root cause or  publish/modify new SOP (standard Operational Process)
• Ensure new process are respected and remain PIC or department in charge if necessary

Profile:

• Oil & Gas Operations Management qualification or any such relevant course qualification
• Minimum of three years’ experience in logistics (preferably dealing with oil & gas shipment and processes.
• A graduate with a Degree in business management , oil and gas or any other related degree

Send your application to felix.mulwa@bolllore.com