Receptionist / Personal Assistant Job in Nairobi Kenya

Job: Receptionist / Personal Assistant
 

Location: Nairobi
 

Company: A leader in supply of quality wines from all over the world.
 

Gender: Female
 

Age: Between 25-35 yrs

Requirements

• Must know how to use PABX system
• Must have at least 3 years experience in Similar Position
• Must know how to maintain a database
• Ideally educated to degree level (A’ level education considered)
• A minimum of one year’s PA/secretarial experience at a senior level
• Shorthand and excellent typing skills, speed and accuracy essential
• Good computer literacy (MS Office, Excel, PowerPoint)
• Excellent organisational skills
• Excellent communication skills, both verbal and written
• Professional telephone manner
• Proven ability to work under pressure and to tight deadlines
• Bright, confident personality
• Flexible and mature approach with ability to work unsupervised

ONLY those candidates who meet the above mentioned qualifications should submit their resumes to apply@dumaworks.com with the subject line "Receptionist/Personal Assistant 1684". 

Ensure to include ALL the details on the subject line as directed. 

Also include your NAME and PHONE NUMBER in the message body. 

Applicants who fail to adhere to the instructions given will automatically be disqualified.

Front Office Clerk / Receptionist Job in Kenya (25K - 30K)

Our Client is currently recruiting a Front Office Clerk / Receptionist
 

Job Description

• Receive, direct and relay telephone messages and fax messages
• Maintain the general filing system and file all correspondence
• Assist in the planning and preparation of meetings, conferences and conference telephone calls
• Make preparations for Executive committee meetings & other meetings
• Maintain an adequate inventory of office supplies
• Provide secretarial support
• Re-direct calls as appropriate and take adequate messages when required
• Greet, assist and/or tenants, visitors and the general public
• Assist the Managing Directors and other staff as requested
• Provide administrative services for the Managing Directors
• Perform other related duties as required
• Deliver excellent customer service, at all times
• Make sure office is kept clean & tidy throughout the day.
• Report any maintenance issues immediately to line manager, including all furniture, fittings and equipment
• Provide administrative support to Admin Department in maintain routine employee lists/reports, as required
• Carry out instructions given by the Administration

Requirements

• Preferably Diploma/Degree holder with 2-4 years of working experience
• Must possess good communication skills
• Should have pleasant personality

Salary: Shs 25,000 - 30,000

If you feel you fit the above role, please send your CV only quoting the job title on the email subject to jobs@alternatedoors.co.ke

N.B: We do not charge any fee for receiving your CV in our database nor for interviewing.

Only candidates short-listed for interview will be contacted.

For unsolicited applications, please drop your CV in our offices (Devan Plaza, Westlands 4th Floor) Monday to Friday- 3pm- 5.30pm ONLY.

Receptionist Jobs in Kenya. Salary 25K

Receptionist Jobs in Kenya 2014.

Receptionist- 25k
Our client an ICT company urgently need to fill the above position.

Job responsibilities

• Customer Service Management
• Receive & welcome all visitors into the company regardless of whether they are bringing in business or not.
• Receive client requests relied through email and telephone and channel them to the persons concerned. Follow up to ensure that the requests are sorted on a timely manner.
• Ensure that all visitors have a duly filled gate, clearly indicating the time in, the person visited 7 the exit time and that proper records are maintained on the same
• Guide the visitors to the officers whenever they need to go.
• Ensure that company’s magazines & product manuals are always available for the
• Customers
• Ensure that all customers/visitors are attended to without delay & that they are not kept waiting for long by constantly prompting the persons concerned.
• Ensure that whenever an officer whom a client wants to see is not available, hand the client over to someone else who does the same duties as the officer.
• Escalate instances that customers requests are not responded to as expected.

Administration Roles

• Receive all mails including letters and distribute them accordingly
• Receive & prepare all outgoing mails including letters.•
• Promptly receive with a receiving stamp all official mails with consultation of the Chief Operating
• Officer on instances where in doubt.
• Ensure that reception office is always neat.
• Ensure that all boardrooms are clean, neat & always ready for use.
• Maintain a schedule of the use of the boardroom.
• Custodian of all reception & boardroom equipment.
• Ensure regular maintenance of fax & photocopying machines, office cameras & biometric    machines.

Organizational Alignment

• Reports to the Human Resource Manager
• Dealing with employees, visitors & client needs to provide efficient working system

Academic Qualifications

• Diploma in Front Office Management & Customer Relations/Public Relations or;
• A minimum of 2 years work experience in a similar position from a reputable organization preferably in the ICT sector

Skills and Knowledge Requirement

• Interpersonal skills
• Easy to contact and to communicate and work with
• Exhibits a sense of urgency when necessary
• Good oral and written communication skills
• Ability to issue and explain good instructions
• Working knowledge of computer systems, ability to learn CRM input, retrieval and use
• Understanding of the proper use of Work Orders, priorities and schedules
• Ability to work in a team environment, fully supporting the goals and objectives of the sales, maintenance and operations efforts .

If You meet the above minimum requirement send your cv to frank.vacancies@yahoo.com

Receptionist Job in Nairobi Kenya (KShs 15K - 20K)

A company in Nairobi is looking for a Receptionist.

Preferably a lady, she will provide front office services and assistance to ensure excellent customer service and smooth running of the office.

Salary: KShs 15K - 20K

Duties and Responsibilities

·                     Welcome visitors and clients

·                     Receive telephone calls and emails and direct them to intended office

·                     Respond to customer inquiries on phone, emails or social networks

·                     Keep front office records of incoming visitors, inquiries, deliveries or outgoing mail

·                     Draft office documents as directed

·                     Ensure the front office is presentable and neat at all times

·                     Other related office duties as assigned

Competencies

·                     Must have at least 1 year experience in front office or customer service.

·                     Must have telephone skills and etiquette,

·                     Verbal Communication skills with good English,

·                     Computer skills and be good in using Microsoft Office suite,

·                     A good listener, Professionalism, punctuality and be reliable,

·                     Possess Customer service skills,

·                     Can organize and prioritize work,

·                     Team skills and can handle pressure.

Interested candidates to send their applications tojobs@fanisi.net

Only those shortlisted will be contacted.

2014 Receptionist Kenyan Jobs

Administration Kenyan Jobs

A company in Nairobi is looking for a Receptionist.

Preferably a lady, she will provide front office services and assistance to ensure excellent customer service and smooth running of the office.

Salary: KShs 15K – 20K

Duties and Responsibilities

• Welcome visitors and clients
• Receive telephone calls and emails and direct them to intended office
• Respond to customer inquiries on phone, emails or social networks
• Keep front office records of incoming visitors, inquiries, deliveries or outgoing mail
• Draft office documents as directed
• Ensure the front office is presentable and neat at all times
• Other related office duties as assigned

Competencies

• Must have at least 1 year experience in front office or customer service.
• Must have telephone skills and etiquette,
• Verbal Communication skills with good English,
• Computer skills and be good in using Microsoft Office suite,A good listener, Professionalism, punctuality and be reliable,
• Possess Customer service skills,
• Can organize and prioritize work,
• Team skills and can handle pressure.

Interested candidates to send their applications to jobs@fanisi.net before end of 29th March 2014.

Only those shortlisted will be contacted.

New Receptionist Career Opportunity

Administration Kenyan Jobs
Receptionist

A Tertiary College is looking for a qualified and competent individual aged between 27 – 35 years for the position of Receptionist.

Requirements:

• Must possess a Diploma or Higher in Business Administration/Marketing/Management or any other equivalent qualifications from a recognized institution.

Duties:

• Maintain the general filing system and file all correspondence.
• Assist in the planning and preparation of meetings.
• Maintain an adequate inventory of office supplies.
• Respond to public inquiries.
• Provide word-processing and secretarial support.
• Answer all incoming calls and handle caller’s inquiries whenever possible.
• Re-direct calls as appropriate and take adequate messages when required.
• 3 years experience as a front office/Receptionist.

Written applications, CVs and Testimonials should be emailed to:-info@hsc.ac.ke

Or sent to:
The Principal,
P.O. Box 41417-00100,
Nairobi.

To reach not later than Monday 10th March, 2014

Office Admin & Receptionist Jobs Kenya

Administration Jobs Kenya

Company Profile:-
A company in the horticultural industrydealing with fresh fruits and vegetables export, seeking to recruit a female office admin and receptionist.

Duties & Responsibilities:-

• To produce accurate reports in electronic format.
• To work with management on all planning and forecasting.
• To ensure all office data is collected and entered correctly.
• To handle in coming customers.
• Procurement and monitoring of inventory.
• Documents management – filling documents at the central filing, retrieving and archiving of correspondences.
• Office documentation is maintained accurately
• Receiving incoming invoices – ensure that all the incoming invoices, delivery notes are received, recorded and forwarded to finance department for final payment.
• Processing and presenting of VAT, NSSF & NHIF forms
• Rapporteur in staff meetings- take record of staff meeting fortnightly and circulate minutes within the 1st week of the meeting.
• Specific Administrative Support – making calls, scanning documents, photocopying, organizing meetings and events, making appointments, arranging travel, visa, airport transfers and distributions of documents.
• Any other duties reasonably assigned by the supervisor.

Qualification:-

• Must have Secondary/High School Education.
• Diploma graduate from a recognized institution is an added advantage.
• Applied experience is an added advantage.
• Good typing speed.
• Computer competence in Microsoft Office Applications Software.
• High organizational skills
• Good interpersonal skills, team player, ready to learn, open, friendly and easy person
• Integrity and maturity of character
• Ability to work harmoniously in a multicultural environment.
• Ability to meet deadlines and work under pressure without supervision.

Other Information:-
Place of work: Embakasi, North Airport Road (Behind Amiran)

Starting Salary: Kshs. 13,000 (Net)

How to apply:-
Send your up to date CV to: info@freshomealchemy.co.ke before 1st March, 2014

New Receptionist Jobs in Kenya 2014

Position: Receptionist Jobs in Kenya.
Location: Nairobi
Job Category: Customer Service
Work Type: Full Time

A busy, progressive service company in Kenya currently searching for a person to fill the position of a receptionist.

Summary: Responsible for handling front office reception and administration duties, including welcoming visitors, answering phones, handling company inquiries, sorting and distributing mail.

Primary Job Responsibilities

• Answer phones and operate the switchboard.
• Route calls to specific people.
• Answer inquiries about the company.
• Welcome visitors warmly and make sure they are comfortable.
• Arrange appointments, Schedule meetings and conferences.
• Ensure reception area is tidy.
• Coordinate mail flow in and out of office.
• Coordinate office activities.
• Send emails when necessary
• Filing and clerical duties.
• Schedule follow-up appointments

Minimum Qualification

• Diploma in public relation or business management
• Minimum of three years’ experience in similar position in a busy organization
• Computer literate
• Can use both word and excel very well.
• Fluent in both English and Kiswahili
• Aged below 35 years.

How to Apply
Interested candidates drop their job application letter together with their CV to the address below before 25th February 2014.

DN/A 1640
Box 49010 – 00100 GPO
Nairobi

Administrative Assistant - Reception Job in Kenya

Sketchers Design Promoters Ltd is a Kenyan company incorporated ten years ago to provide marketing and promotional services to the corporate sector and individuals.

Within a short time, our company has built a reputation of efficiency in the execution of outdoor advertising and promotional drives.

We are looking for an experienced and dedicated person to join Sketchers in the role of:

Administrative Assistant - Reception

Reporting to: General Manager

Job Responsibilities:

·                     Receiving and guiding all visitors to Sketchers.

·                     Providing general information to visitors about Sketchers and where possible about the network.

·                     Respond to inquiries from the public, answer telephones, route and screen calls and provide information about the company.

·                     Make appointments and ensure important documents reach the correct individual.

·                     Under the direction of the head of department, assist in the typing of the custom documents

·                     Ensure that all office equipment are in good working condition and reporting any breakdown promptly.

·                     Any other duty assigned that may arise

Qualifications:

·                     Secretarial/Front Office qualifications with a minimum of 3 years experience

·                     Diploma in Business Administration would be an added advantage

·                     Excellent computer applications knowledge e.g. MS office

·                     Excellent use of email systems

·                     Excellent computer skills; fluency in English and Kiswahili

·                     Outstanding communication and interpersonal skills with a positive attitude within the work environments

If you meet the above minimum requirements, kindly email your resume and cover letter, clearly indicating your current and expected remuneration tomolly.otambo@yahoo.com