People and Development Administrative Officer

Vacancy: People and Development Administrative Officer
 

Location: Nairobi    
 

Industry: NGO
 

Our client, an international NGO in quality reproductive health care and family planning wishes to recruit a People and Development Administrative Officer to provide essential administration and HR functions thereby assisting in the smooth running of the organization.
 

Duties and Responsibilities

• Assist in the preparation of the orientation and induction programmes.
• Guidance management and support of a small team of receptionist, caretaker and cleaning staff ensuring high performance in regards to safety, efficiency and excellent customer service
• Assist in the provision of timely and effective technical assistance to line managers to support their effective people management.
• General office administration duties.
• Assist with the timely and accurate administration of staff benefits.
• Assist with equitable and efficient administration of staffing issues.

Skills & Abilities:

• Graduate in Human Resources, Social Sciences, Business Management or related field
• Qualifications to demonstrate training skills/knowledge desirable
• Minimum 3 years experience in marketing.
• Demonstrable knowledge of Kenyan Labor law essential.
• Knowledge of the non-for-profit sector is highly desirable
• Strong practical knowledge and understanding of HR practices, including staff relations issues and recruitment, demonstrated in an office of more than 250 staff, is essential.
• Excellent demonstrable IT skills including in the use of databases, MS Office suite and for the use of information management
• Good communication and organizational skills.

Vacancy: Centre Managers
 

Location: Malindi and Kongowea
 

Industry: NGO
 

Our client, an international NGO in quality reproductive health care and family planning wishes to recruit Centre Managers to ensure the smooth running of  the Center as well as ensure clinical quality, deliver high quality services and client safety. 

He/she will assist with budget management to make sure they are all consistent with organizational objectives and will also provide leadership and manage support staff for the Center.

Duties and Responsibilities

• Prepare annual business plans with SMART objectives and strategic plans of how to achieve them
• Monitor income and expenditure, seeking support from Finance as required, and take appropriate action to ensure financial KPIs are met
• Optimize capacity within the centre by efficiently managing human resources; continually reviewing the effectiveness of systems and working practices; and maintaining an effective client flow to minimize client wait times
• Compliance to the national healthcare guidelines and organizational protocols
• Engage and motivate all team members within the centre so that they understand and work to achieve centre objectives and KPIs and so that their role has a positive impact on the centre’s success.
• Take an active approach to managing the performance of all team members by providing honest feedback on performance; providing formal reviews at least annually; setting appropriate objectives; ensuring appropriate behaviors are discussed and appropriate training plans are put in place.

Skills & Abilities:

• Bachelor Degree in Health or Business Administration
• Five years experience in healthcare field
• Significant operational, hands on management including team management gained within a customer focused service industry
• Healthcare management experience
• Have held, worked to and/or monitored a budget or business plan
• Understand and use financial information such as balance sheets and profit and loss accounts to inform business decision making
• Team leadership skills: effective delegation, supervision, coaching and motivation

To apply, send your CV and cover letter only to recruit@flexi-personnel.com before 8th April, 2015. 

Clearly indicate the position applied for, and expected remuneration, on the subject line.

UN FAO Jobs - Senior Administrative Assistant at Food and Agriculture Organization of the United Nations

Job Title:    Senior Administrative Assistant

Organisation: Food and Agriculture Organization of the United Nations (FAO)

Duty Station: Kampala, Uganda

Reports to: Assistant FAOR (Administration)

Vacancy Announcement No: FRUGA/CIFAA/2015

Contract Level: FT-G5

About FAO:

The global mandate of the Food and Agriculture Organization of the United Nations (FAO) is to improve nutrition, increase agricultural productivity, raise the standard of living in rural populations and contribute to global economic growth. Achieving food security for all is at the heart of FAO’s efforts - to make sure people have regular access to enough high- quality food to lead active, healthy lives.

Job Summary: The FAO Senior Administrative Assistant provides administrative, financial and accounting support activities for the FAO Representation.

Key Duties and Responsibilities: 

• The incumbent will be responsible for maintaining the financial records and monitoring systems for the office; maintain imprest accounts; reconcile expenditures, balances, payments, statements and other data for day-to-day transactions and reports; manage the Country Office petty cash; monitor project and programme accounts for which responsibility is assigned.
• In charge of retrieving, entering, selecting and analyzing data from a wide variety of sources, including FAO’s corporate systems and data bases (e.g. the Field Accounting System (FAS), the Country Office Information System (COIN), Datawarehouse, etc.); verify accuracy of data documents; make necessary calculations.
• Intuitively verify availability of funds under all programmes; ensure that operational expenditures are in accordance with approved budgets and that all committing documents are complete and consistent.
• Prepare correspondence of administrative and financial nature; draft correspondence to verify data, answer queries, and obtain additional information on transactions and financial matters, as required
• Maintain detailed records of budget estimates, obligations and available balances; participate in the consolidation of budget proposals; prepare financial data for budget estimates and financial planning.
• Compile and submit reports on budgetary performance of office accounts, and, if required, of project accounts; report variations from budgets.
• Maintain local inventory records with responsibility for proper recording of assets, their maintenance and safeguard.
• Update and maintain a filing system of administrative and financial documents.
• Actively monitor the receipt of Government contributions and the transfer of ownership of the Organization’s equipment.
• Maintain liaison with local banks and financial institutions to keep up-to-date with financial and regulatory information (exchange and interest rates, procedures and rules, maintenance of bank accounts, etc.).
• Technically support the streamlining of procedures and practices and the introduction of new information technologies to the office.
• Support the administration of personnel and equipment.
• Perform any other related duties as required.

Qualifications, Skills and Experience: 

• The ideal candidate for the United Nations FAO career opportunity should have completed secondary school education.
• Possess specialized training in administration, finance, accounting and/or office management.
• At least four years of administrative, accounting and office management experience.

Computer and IT Skills:

• Ability to effectively use standard office software, such as MS Office (Windows, Word, Outlook, Excel, Power Point, Exchange) et al.
• Ability to effectively use accounting software and information systems.

Office Management Skills:

• Detailed working knowledge of FAO’s administrative and accounting systems and procedures.
• Systematic and efficient approach to work assignments, good judgment and analytical ability.

Interpersonal Communications and Teamwork Skills:

• The incumbent must possess a cooperative spirit, flexibility and openness to work in an international environment within a team of staff with mixed skills and different national and cultural backgrounds.
• Tact, courtesy and ability to establish and maintain effective working relationships with people of different national and cultural background.

Languages: Working knowledge (Level C) of the FAO official language used for communication within the country (English) and working knowledge of the local language(s) is required.

How to Apply:

All suitably qualified and interested Ugandan nationals should send their applications together with detailed curriculum vitae and copies of certificates in a sealed envelope, quoting Vacancy Announcement FRUGA/01/ADM/2015-Senior Administrative Assistant, addressed to Chairman, Recruitment Committee, Food and Agriculture Organization in Uganda. The envelopes with applications should be registered at reception and placed in the box at the reception of FAO Uganda Offices at Plot 88 Buganda Road, Wandegeya, Kampala, Uganda.

Note: FAO does not charge applicants any fees at any stage in the recruitment process.

Deadline: 27^th March 2015 by 2:00 pm

Admin Assistant Jobs Kenya. Zinduka Afrika

Administrative Assistant Kenyan Jobs 2014. 
Zinduka Afrika is Non- governmental Organization (NGO) has a job opportunity of an Administrative Assistant for her office in Mpeketoni,
Lamu County.

Position: Administrative Assistant
Reporting To: Administration and HR Manager
Reporting: Immediately

Key Duties and Responsibilities

• Welcome / Receive visitors relating to work, receive and file incoming letters, and receiving telephone calls and transferring them to the appropriate staff.
• Supply and manage office equipments, machines or properties to office and kitchen utilities.
• Schedule meetings / calendar events and remind the relevant persons on the meetings and specifically organize and maintain diary for the office and make appointments appropriately.
• Support administrative department, maintain a safe and secure work environment, and maintain good working relationships with all relevant partners and departments.
• File and retrieve organizational documents, records and reports. Perform general clerical duties to include, but not limited to, copying, faxing, mailing and filing.
• Set up and coordinate meetings and conferences and take notes or dictation at Meetings or to provide general assistance during presentations.
• Offer administrative support to the project and support in travel arrangements for staff, board and volunteers
• Prepare and Submit monthly, quarterly and any other relevant report as requested by the organization.

Qualifications

• Diploma in Administration, Public relations, or related field.
• Two years experience working with an NGO.

Key Skills

• Communication skills
• Customer care and public relations
• Office management skills
• Computer skills
• Interpersonal skills.

Applications with detailed Cover letter and CV giving three referees should be sent to the Administration and Human Resource Manager, Zinduka Afrika or sent to zinduka.afrika@gmail.com before 21st of May, 2014

Only the shortlisted candidates will be contacted

Sigona Golf Club Golf Course Administrator and Golf Pro Jobs in Kenya

Sigona Golf Club, a leading Golf Club in the region has an opening for a the following positions
 

Golf Course Administrator

Reporting to the General Manager Directly and indirectly to the Club Captain, the successful candidate will provide technical and managerial supervision in the maintenance of the golf course grounds, Staff, facilities and equipment.
 

The ideal candidate should have the following qualifications:

·         First degree from a recognized university in Agriculture or horticulture or related field.

·         At least (5) years working experience in management in a busy golf course, agricultural or related organization with a large labour force.

·         Able to supervise and train a large team of staff to include performance management

·         Strong interpersonal skills.

·         Excellent communication skills.

·         Familiar with identifying and controlling soil and grass pests and diseases

·         Knowledge of course/agricultural machinery maintenance

·         Experience in Occupational Health and safety and personnel management.

·         Knowledge of Finance (budgets, costs, stock management etc)

·         Able to meet strict deadlines

·         Ability to work under pressure

Golf Pro
 

Reporting to the Club Captain Directly and indirectly to the General Manager, the successful candidate key roles will include the following:

·         Provide golf coaching to members, guests, and visitors to the club manually or through audio-visual aids involving video and computer facilities.

·         Organize and oversee tournaments in the club both internal and external to include league match and Easter tournaments

·         Manage all issues concerning handicapping and other golf related matters as may be requested by the captain

·         To implement junior golf programmes and conduct junior golf coaching and clinics during school holidays and to educate same on golf etiquette at the set rates.

·         To provide technical advice to the course & Match sub-committee in matters relating to course design, stroke index allocation, course rating e.t.c

The ideal candidate should have the following qualifications:

·         Certificate from PGA or other recognized bodies as a golf pro

·         Excellent communication skills

·         Ability to train on golfing

·         Minimum of K.C.S E certificate

Application should be addressed to:

General Manager,

Sigona Golf Club,

P O Box 10, Kikuyu – 00902

E-mail: info@sigonagolf.com

Only short-listed candidates will be contacted.

Deadline for applications: 23rd February 2014.

Admin & Sales Asst Kenyan Jobs (18-25K)

Admin & Sales Kenyan Jobs
Administrative & Sales Assistant – Nairobi

Dorbe-Leit Solutions Ltd is a reputable and highly innovative consultancy firm driven by the passion to place the right people in the right jobs. We are looking for a young, enthusiastic and self-driven individual to fill the role of Administrative and Sales Assistant for our client.

Are you hungry to change the corporate world by building a highly and empowered team of professionals through training?

Do you love working with people, interacting with customers and willing to learn and try your hand in anything?

Are you passionate about customer service, selling and want to push beyond yourboundaries to achieve financial freedom and inner fulfillment?

Are you driven and motivated by excellence in customer experience and professionalism?

If so we would like to partner with you in bringing change in the corporate realms, we would like to hear from you!

As an Administrative and Sales Assistant, you will provide administrative and sales support to the office, its directors and other staff whilst efficiently managing the day to day office activities including the front office. You will be the first point of contact (POC) and a brand ambassador for the Company and therefore must project, protect and maintain a professional, refined, high-quality image of the organization.

You will be working for Our client who is a leading premier business information company that provides a wide range of development, training and consultancy services with the aim of improving the performance and output in people and organizations.

They empower, transform and share skills set transfer through training and consultancy to transform the management and leadership culture of organizations and their staff.

Duties and Responsibilities

• Providing general administrative support to the office and staff
• Providing sales support to the business development team by: -
• Telemarketing for the purpose of filling securing participants for open programmes
• Respond and follow up on sales queries appropriately
• Contribute towards achievement of overall sales targets
• E-marketing and selling to target clients
• Front Office Management: Manning of front-office desk, receiving and screening incoming calls and visitors whilst addressing queries as professionally and efficiently as possible
• Ensuring that in-bound and out-bound correspondence and related documents are effectively managed and circulated
• Maintaining boardroom calendar, scheduling and planning for meetings, minute taking, report writing as required
• Managing the business contact manager system and ensuring it is up to date
• Procurement and maintenance of office supplies, equipment and furniture and maintaining an up to date asset register
• Timely and professional debt-follow up whilst coordinating with Finance department
• Responding to general business inquiries and providing relevant, accurate information to clients
• Liaising with all suppliers and service providers on the Company’s behalf
• Providing training coordination support including preparation of training material, booking venues, set-up of training rooms and all other relevant administrative support.
• Keeping accurate records of all business related information
• Prepare evaluation summaries and resultant report after each training programme
• Act as a liaison with other offices, departments and external agencies
• Provide administrative support to the management consultants/trainers/facilitators
• Be responsible for the day to day updates of all social media marketing platform
• Maintain custody of and retain an up to date, organized filling system
• Typing and processing various documents as and when required.
• Any other duties as may be assigned from time to time

Minimum Qualifications

• Diploma and/or equivalent from a recognized institution in a business related field
• A minimum of 2-3 years’ experience in an admin and/or front office role
• Understanding of the training industry will be a critical added advantage
• A good command and understanding of social media e-marketing tools for professional purposes. Formal training in this area will be an advantage.
• Prior sales experience will be considered.

Required skills and key competencies

• Excellent command and articulation of the English language
• High interpersonal skills and ability to interact with people from all walks of life
• Ability to communicate clearly and effectively
• High team spirit and professional work ethic
• Ability to manage simultaneous assignments
• Strong organizational skills and keen eye for detail
• Quick thinker with a high level of proactivity
• Integrity, a diplomatic manner and professional discretion essential
• Ability to self-motivate and work under minimal supervision

Salary Budget; Ksh. 18,000 – 25,000

How to Apply
If you are interested in the position and have the skills and talents our client is looking for, we would like to hear from you.

Please upload a copy of your updated resume at http://www.dorbe-leitrecruit.co.ke/?page_id=387&j=419 before close of business 11th February, 2014.

Only successful candidates will be contacted.

For more vacancies visit our website www.dorbe-leitrecruit.co.ke

Kitui County Jobs. Deputy Sub-County Administrator

Kitui County Jobs In Kenya 2014
County Government of Kitui
Kitui County Public Service BoardThe Kitui County Public Service Board wishes to recruit competent and qualified persons to fill the following positions

Deputy Sub-County Administrator – Kitui West
One (1) Post
Job Group ‘P’

Salary Scale: KShs.77,527 x 3,877 – 81,404 x 4,070 – 85,474 x 4,274 – 89,748 x 4,487 – 94,235 x 4,712 – 98,947 x 4,947 – 103,894 p.m.

Terms of Service: Permanent

Requirements for appointment

• Be a Kenyan citizen;
• Be a holder of at least a relevant Bachelors degree from a university recognized in Kenya;
• Working experience of not less than seven (7) years; five (5) of which MUST have been in senior leadership Position.
• Have qualifications and knowledge in administration or management;
• A Masters degree will be an added advantage;
• Membership to a Professional Association/body will be an added advantage
• Proficient in Computer applications

Duties and Responsibilities

• The Deputy Sub-County Administrator shall deputize the Sub county administrator in:
• Coordinating the management and supervision of general administrative functions;
• Developing polices and plans;
• Ensuring effective service delivery;
• Coordinating developmental activities to empower the community;
• Providing and maintaining infrastructure and facilities of the Sub County Public Service;
• Managing the Sub-County Public Service;
• Facilitating and coordinating Officers’ participation in the development of policies and plans and delivery of service;
• Exercising any functions and powers delegated by the County Public Service Board.

How to Apply:
All applications should be submitted in a sealed envelope with the POSITION APPLIED FOR CLEARLY MARKED ON THE LEFT SIDE and addressed to:

The Secretary,
County Public Service Board,
P.O. Box 33-90200
Kitui

Hand delivered applications should be dropped at Kitui County Public Service Board offices situated Opposite KEFRI in Kitui

Applications should reach the Secretary, County Public Service Board on or before Friday 14th February, 2014.

Only shortlisted candidates will be contacted.

Shortlisted candidates shall be required to produce original National Identity Cards, Certificates and Testimonials.