Personal Secretary Jobs Parliamentary Service Commission (30 Posts)

Administration Jobs in Kenya 2014.

Republic of Kenya
The Parliamentary Service Commission

The Parliamentary Service Commission seeks to recruit persons who are energetic and result oriented to fill the following positions:

Personal Secretary I – Thirty (30) vacancies
Key Duties and Responsibilities

• Recording dictation in shorthand and transcribing it in typewritten form
• Typing from drafts, manuscripts or recording from dictation machines
• Processing data
• Management of e-office
• Ensuring security of office records; documents and equipments; including classified materials
• Preparing responses to simple routine correspondence
• Management of office protocol; managing of office petty cash; handling telephone calls and appointments
• Operating office equipment

Minimum Qualifications
Direct Appointment

• A Bachelors Degree in Secretarial Studies or a Bachelor of Business and Office Management orequivalent qualifications from a recognized institution;

Candidates who have attained the following qualifications will also be considered;
(i) Served in the grade of Personal Secretary II or Senior Secretarial Assistant or any other relevant and comparable position in the Public Service for a minimum period of three (3) years; and
(ii) The following qualifications from the Kenya National Examination Council:

• Shorthand III (100 w.p.m.)
• Typewriting III (minimum 50 w.p.m.)/Computerized Document Processing III
• Office Management Ill/Office Administration and Management III
• Business English III / Communications II
• Office Practice II
• Commerce II
• Secretarial Duties II

or

• A Diploma/Higher Diploma in Secretarial Studies from the Kenya National Examinations council or equivalent qualifications from a recognized institution; and
• A certificate in computer applications.

Applications must include a cover letter, a Curriculum Vitae, Copies of Academic Certificates and Testimonials and may be addressed to

The Clerk of the Senate/Secretary,
Parliamentary Service Commission,
P.O. Box 41842 – 00100,
Nairobi,

hand delivered to, the office of the Clerk of the Senate on 2nd Floor, County Hall, Parliament Buildings

or emailed to csenate@parliament. go.ke to be received on or before 22nd May, 2014.

Clerk of the Senate / Secretary
Parliamentary Service Commission

Nyahururu County Jobs. Ward Administrator

County Jobs Kenya 2014. 
Ward Administrator
One (1) Vacancy
Salama WARD
(Re-advertised)
Female
Job Group “N”

The ward administrator shall be responsible to the Sub-County Administrator.

Duties and Responsibilities

• The Ward Administrator shall coordinate, manage and supervise the general administrative functions in the ward unit, including and not limited to:-
• The development of policies and plans
• Service delivery
• Development activities to empower the community
• The provision and maintenance of infrastructure and facilities of County public services
• Exercise any functions and powers delegated by the County Public Service Board under section 86 of the County Government Act 2012
• Coordination and facilitation of citizen participation in the development of policies and plans and delivery of services

Requirements of appointment

• Be a Kenyan citizen
• Be a holder of at least a first degree from a university recognized in Kenya with minimum of three (3) years or diploma in relevant field with not less than five (5) years’ experience
• Working experience of five (5) years
• Have qualifications and knowledge in administration and management
• Satisfy the requirements of Chapter Six of the Constitution

Residents from diverse communities of Salama Ward are highly encouraged to applyClosing Date: Applications to reach the undersigned on or before 18th APRIL 2014 AT 5.00PM OR Hand delivered and dropped in the applications box located at the Town Hall, NYAHURURU addressed to:-

Secretary
County Public Service Board
P.O Box 89-20300
Nyahururu

2014 Receptionist Kenyan Jobs

Administration Kenyan Jobs

A company in Nairobi is looking for a Receptionist.

Preferably a lady, she will provide front office services and assistance to ensure excellent customer service and smooth running of the office.

Salary: KShs 15K – 20K

Duties and Responsibilities

• Welcome visitors and clients
• Receive telephone calls and emails and direct them to intended office
• Respond to customer inquiries on phone, emails or social networks
• Keep front office records of incoming visitors, inquiries, deliveries or outgoing mail
• Draft office documents as directed
• Ensure the front office is presentable and neat at all times
• Other related office duties as assigned

Competencies

• Must have at least 1 year experience in front office or customer service.
• Must have telephone skills and etiquette,
• Verbal Communication skills with good English,
• Computer skills and be good in using Microsoft Office suite,A good listener, Professionalism, punctuality and be reliable,
• Possess Customer service skills,
• Can organize and prioritize work,
• Team skills and can handle pressure.

Interested candidates to send their applications to jobs@fanisi.net before end of 29th March 2014.

Only those shortlisted will be contacted.

Personal Secretary / Assistant Jobs Kenya

Administration Jobs Kenya
Personal Secretary & Assistant

Abood Group of Companies is a diversified organization operating in transportation, tourism, petroleum, media broadcasting and real estate industry.

The Managing Directors office is looking to recruit a dynamic, presentable, well spoken and organized personal secretary to manage all secretarial and administrative functions to the Managing Directors Office.

Duties & Responsibilities:

• Within delegated authority the Personal Secretary & Assistant will be responsible for the following duties:
• Devising and maintaining office systems, including data management and filing
• Arranging travel, visas and accommodation for the management.
• Take notes or dictation at meetings or to provide general assistance during presentations;
• Take minutes of meetings accurately, using short-hand when required and type these into a formal document as and when required;
• Screening phone calls, enquiries and requests, and handling them when appropriate;
• Meeting and greeting Directors visitors at all levels of seniority;
• Organizing and maintaining diaries and making appointments in a pro-active and efficient manner.
• Dealing with all incoming and outgoing email, faxes, memos and post, often corresponding on behalf of the Director;
• Carrying out background research and presenting findings;
• Producing documents, briefing papers, reports and presentations;
• Organizing and attending meetings and ensuring the Director is well prepared for meetings;
• Liaising with clients, suppliers and other staff.
• Printing, photocopying, binding documents.
• Managing all confidential documents for the Managements office.
• Ordering stationary and other supplies for the Directors office.
• Organize the email filing systems of the Directors and file appropriately;
• Organize the soft-filing systems of the Directors and file appropriately;
• Organize the hard filing systems of the Directors and file appropriately;
• Organize the standard travel requirements of the Directors and plan their itinerary in advance, saving as much time and expenditure as possible;
• Organize the diaries of the Directors based on all information from emails, meeting requests, memos, travel itineraries, etc in a user-friendly (i.e. by the Directors) format;
• Any other duties assigned by the Director.

Candidate Attributes:

• Excellent organization skills, attention to details and efficiency;
• Confident in abilities;
• Able to use initiative;
• Able to deal with sensitive and complex situations;
• Self-motivated and career-driven;
• Proven ability to maintain confidentiality, impartiality and discretion.

Education:

• Hold a relevant qualification in business / administration management/ Secretarial Studies;

Experience:

• A minimum of 3 to 5 years similar experience within a personal secretarial function.
• Excellent and thorough Microsoft Word (2010 / Windows 7/8) knowledge with extensive understanding of the use of PowerPoint, Excel and other MS software and packages

Language:

• Excellent English language and grammar skills – written and verbal;
• Excellent communication skills – written and verbal;
• Foreign language would be added advantage

Applications: Submission of applications: Qualified candidates may submit their application by sending a complete and comprehensive CV and a letter of interest via e-mail to recruitment@aboodgroup.com under the reference Application for Personal Secretary & Assistant

 Personal Secretary / Assistant Jobs Kenya

Posted on March 25, 2014 at 8:24 am

Administration Jobs Kenya
Personal Secretary & Assistant

Abood Group of Companies is a diversified organization operating in transportation, tourism, petroleum, media broadcasting and real estate industry.

The Managing Directors office is looking to recruit a dynamic, presentable, well spoken and organized personal secretary to manage all secretarial and administrative functions to the Managing Directors Office.

Duties & Responsibilities:

• Within delegated authority the Personal Secretary & Assistant will be responsible for the following duties:
• Devising and maintaining office systems, including data management and filing
• Arranging travel, visas and accommodation for the management.
• Take notes or dictation at meetings or to provide general assistance during presentations;
• Take minutes of meetings accurately, using short-hand when required and type these into a formal document as and when required;
• Screening phone calls, enquiries and requests, and handling them when appropriate;
• Meeting and greeting Directors visitors at all levels of seniority;
• Organizing and maintaining diaries and making appointments in a pro-active and efficient manner.
• Dealing with all incoming and outgoing email, faxes, memos and post, often corresponding on behalf of the Director;
• Carrying out background research and presenting findings;
• Producing documents, briefing papers, reports and presentations;
• Organizing and attending meetings and ensuring the Director is well prepared for meetings;
• Liaising with clients, suppliers and other staff.
• Printing, photocopying, binding documents.
• Managing all confidential documents for the Managements office.
• Ordering stationary and other supplies for the Directors office.
• Organize the email filing systems of the Directors and file appropriately;
• Organize the soft-filing systems of the Directors and file appropriately;
• Organize the hard filing systems of the Directors and file appropriately;
• Organize the standard travel requirements of the Directors and plan their itinerary in advance, saving as much time and expenditure as possible;
• Organize the diaries of the Directors based on all information from emails, meeting requests, memos, travel itineraries, etc in a user-friendly (i.e. by the Directors) format;
• Any other duties assigned by the Director.

Candidate Attributes:

• Excellent organization skills, attention to details and efficiency;
• Confident in abilities;
• Able to use initiative;
• Able to deal with sensitive and complex situations;
• Self-motivated and career-driven;
• Proven ability to maintain confidentiality, impartiality and discretion.

Education:

• Hold a relevant qualification in business / administration management/ Secretarial Studies;

Experience:

• A minimum of 3 to 5 years similar experience within a personal secretarial function.
• Excellent and thorough Microsoft Word (2010 / Windows 7/8) knowledge with extensive understanding of the use of PowerPoint, Excel and other MS software and packages

Language:

• Excellent English language and grammar skills – written and verbal;
• Excellent communication skills – written and verbal;
• Foreign language would be added advantage

Applications: Submission of applications: Qualified candidates may submit their application by sending a complete and comprehensive CV and a letter of interest via e-mail to recruitment@aboodgroup.com under the reference Application for Personal Secretary & Assistant

Personnel & Admin Manager Job in Tanzania Posted on March 25, 2014 at 8:25 am

Administration Kenyan Jobs
Personnel & Administration Manager

Abood Group of Companies is a diversified organization primarily operating in the business of cargo and passenger transportation in Tanzania, East Africa.

The company based in Morogoro, Tanzania and is looking to recruit a Personnel Administration Manager responsible for managing all day to day operations of all HR personnel administrative matters as per the policies and procedures implemented by theHuman Resources Manager of the group.

Duties & Responsibilities:

• Within delegated authority the HR Personnel Administration Manager will be responsible for the following duties:
• To supervise and conduct all administration matters pertaining to the HR function, including but not limited to just confidential employee information.
• To successfully collate, store and manage important documentation in both hard copy and electronic format through a clear and concise reference system.
• To manage the day-to-day operation of the employee relations function including employee vacations, medical leave and employee absences etc.
• To prepare important employee documentation including offers of employment and employment contracts as per the recruitment procedures in conformity with the labor laws of Tanzania.
• To be responsible for the calculation and preparation of employee settlement documentation.
• To track all matters pertaining to various employee pensions.
• To arrange all procedures for termination for employees.
• To liaise with finance and provide the essential information to ensure that pay roll is carried out in accordance with policy implemented by the General Manager and the Human Resources Manager.
• To assist the Human Resources Manager and the Managing Director in the development of Abood Group of Companies overall HR strategy, in accordance with specified organizational objectives and to ensure current HR best practice.
• To monitor the success of implemented administrative policies and suggest where applicable if and where any suitable improvements could be made.
• To potentially build and manage a small personnel administration team in the mid to long term.
• To enforce when necessary the importance to employees of complying with the standard operating procedures put in place by the company.

Qualifications:
Education: Bachelor level degree educated preferable in a field related to Human Resources of equivalent.

Experience:

• A minimum of 7 to 10 years similar experience within a HR function. Notable experience of managing large amounts of confidential employee information.
• Experience in transportation industry would also prove advantageous.

Language:

• Excellent command of written and spoken English is essential. Fluency in written and spoken Swahili would be advantageous.

Submission of applications:
Qualified candidates may submit their application by sending a complete and comprehensive CV and a letter of interest via e-mail to careers@aboodgroup.com under the reference Application for HR Personnel Manager

Librarian Job Vacancy – St. Luke’s Kenya Registered Community Health Nursing School

Kenya Conference of Catholic Bishops

St. Luke’s Kenya Registered Community Health Nursing School
It is seeking an outstanding, dynamic and results oriented individuals to fill the following key positions

Librarian

Scope: The Librarian reports directly to the Principal Tutor and provides librarian and research services.

Purpose of the Position: The Librarian is responsible for providing library and research services for the school and Maintenance of the library and its collections.

Responsibilities

·         Provide effective access to library collections and resources

·         Maintain collections management policies and procedures

·         Perform original cataloguing and classification of print, audio-visual and electronic

·         resources

·         Develop and maintain special indexing systems and files for special collections

·         Ensure an accurate inventory of resources

·         Ensure efficient retrieval by users

·         Search external database programs for the availability of cataloguing copy

·         Maintain inventories, compile statistics and generate reports as require

·         Develop and maintain cataloguing procedures

·         Distribute materials for cataloguing

·         Determine the type of cataloguing required

·         Ensure file cards in shelf list

·         Respond to daily on-site requests for information

·         Train library users to effectively search the Library catalogue, Internet and other electronic resources

Maintain circulation files, records and statistics
Qualifications

·         Diploma in library and  information studies

·         Bachelor’s degree will be an added advantage

·         Able to manage a Website

Personal Qualities

·         Has good interpersonal and communication skills

·         Excellent written and oral communications skills in English

·         A good knowledge of social teachings of the Church, and Ethical principles

Applications should be addressed to:-

Secretary General
Kenya Episcopal Conference-Catholic Secretariat
P.O Box 13475-00800
Nairobi.

To reach him on or before 29th March 2014

Only shortlisted candidates will be contacted

Office Manager Job Advertisement

Administration Jobs in Kenya 2014.
Greenlight Planet is looking for an experienced Office Manager to join its fast-growing, pan Africa-focused team, headquartered in Nairobi, Kenya.

The office manager is the lynchpin of the office, the glue that binds everyone together and the first person workers will approach when there’s a problem, which can range from the serious, to just needing a new stapler.

With a range of responsibilities, the office manager needs to be a great all-rounder and an expert multi-tasker.

• The Office Manager will oversee administrative functions related to sales coordination and the operation of a busy office, including: interacting with key distribution partners to collect order forecasts; working with high-travel team members to arrange travel, meetings and events; ordering office supplies and equipment; monitoring and supervising vendors and support staff to ensure the office runs smoothly.
• The ideal candidate has an excellent ability to multi-task, run an efficient and details-driven operation, problem solve, communicate effectively and build friendly, welcoming rapport with a variety of people: business partners, colleagues, and external vendors alike.
• The successful candidate enjoys working in a dynamic, high-speed environment.

The ideal candidate:

• Is a college graduate with a degree in business administration, project management or a related field
• Has at least two to four years experience in a similar job environment, i.e. managing logistics and/or materials management
• Has working knowledge of MS Office (Excel, MS Word, PowerPoint)
• Has a timely, rigorous and structured working style
• Is a strong written and verbal communicator

If you just read about yourself and believe you have what it takes we definitely want to hear from you.

Kindly follow the link below to complete your application.https://greenlightplanet.recruiterbox.com/jobs/c6dedd0963954a5092b2bf6a54f4015d