UN FAO Jobs - Senior Administrative Assistant at Food and Agriculture Organization of the United Nations

Job Title:    Senior Administrative Assistant

Organisation: Food and Agriculture Organization of the United Nations (FAO)

Duty Station: Kampala, Uganda

Reports to: Assistant FAOR (Administration)

Vacancy Announcement No: FRUGA/CIFAA/2015

Contract Level: FT-G5

About FAO:

The global mandate of the Food and Agriculture Organization of the United Nations (FAO) is to improve nutrition, increase agricultural productivity, raise the standard of living in rural populations and contribute to global economic growth. Achieving food security for all is at the heart of FAO’s efforts - to make sure people have regular access to enough high- quality food to lead active, healthy lives.

Job Summary: The FAO Senior Administrative Assistant provides administrative, financial and accounting support activities for the FAO Representation.

Key Duties and Responsibilities: 

• The incumbent will be responsible for maintaining the financial records and monitoring systems for the office; maintain imprest accounts; reconcile expenditures, balances, payments, statements and other data for day-to-day transactions and reports; manage the Country Office petty cash; monitor project and programme accounts for which responsibility is assigned.
• In charge of retrieving, entering, selecting and analyzing data from a wide variety of sources, including FAO’s corporate systems and data bases (e.g. the Field Accounting System (FAS), the Country Office Information System (COIN), Datawarehouse, etc.); verify accuracy of data documents; make necessary calculations.
• Intuitively verify availability of funds under all programmes; ensure that operational expenditures are in accordance with approved budgets and that all committing documents are complete and consistent.
• Prepare correspondence of administrative and financial nature; draft correspondence to verify data, answer queries, and obtain additional information on transactions and financial matters, as required
• Maintain detailed records of budget estimates, obligations and available balances; participate in the consolidation of budget proposals; prepare financial data for budget estimates and financial planning.
• Compile and submit reports on budgetary performance of office accounts, and, if required, of project accounts; report variations from budgets.
• Maintain local inventory records with responsibility for proper recording of assets, their maintenance and safeguard.
• Update and maintain a filing system of administrative and financial documents.
• Actively monitor the receipt of Government contributions and the transfer of ownership of the Organization’s equipment.
• Maintain liaison with local banks and financial institutions to keep up-to-date with financial and regulatory information (exchange and interest rates, procedures and rules, maintenance of bank accounts, etc.).
• Technically support the streamlining of procedures and practices and the introduction of new information technologies to the office.
• Support the administration of personnel and equipment.
• Perform any other related duties as required.

Qualifications, Skills and Experience: 

• The ideal candidate for the United Nations FAO career opportunity should have completed secondary school education.
• Possess specialized training in administration, finance, accounting and/or office management.
• At least four years of administrative, accounting and office management experience.

Computer and IT Skills:

• Ability to effectively use standard office software, such as MS Office (Windows, Word, Outlook, Excel, Power Point, Exchange) et al.
• Ability to effectively use accounting software and information systems.

Office Management Skills:

• Detailed working knowledge of FAO’s administrative and accounting systems and procedures.
• Systematic and efficient approach to work assignments, good judgment and analytical ability.

Interpersonal Communications and Teamwork Skills:

• The incumbent must possess a cooperative spirit, flexibility and openness to work in an international environment within a team of staff with mixed skills and different national and cultural backgrounds.
• Tact, courtesy and ability to establish and maintain effective working relationships with people of different national and cultural background.

Languages: Working knowledge (Level C) of the FAO official language used for communication within the country (English) and working knowledge of the local language(s) is required.

How to Apply:

All suitably qualified and interested Ugandan nationals should send their applications together with detailed curriculum vitae and copies of certificates in a sealed envelope, quoting Vacancy Announcement FRUGA/01/ADM/2015-Senior Administrative Assistant, addressed to Chairman, Recruitment Committee, Food and Agriculture Organization in Uganda. The envelopes with applications should be registered at reception and placed in the box at the reception of FAO Uganda Offices at Plot 88 Buganda Road, Wandegeya, Kampala, Uganda.

Note: FAO does not charge applicants any fees at any stage in the recruitment process.

Deadline: 27^th March 2015 by 2:00 pm

United Nations Office for Project Services (UNOPS) Jobs - Logistics and Procurement Assistant

Job Title:  Logistics and Procurement Assistant

Organisation: United Nations Office for Project Services (UNOPS)

Vacancy Code: VA/2015/B5001/7103

Duty Station: Entebbe, Uganda

Grade Level: LICA-5

Reports to: UNMAS Logistics Officer

About UNOPS:

United Nations Office for Project Services (UNOPS)’s mission is to expand the capacity of the UN system and its partners to implement peace building, humanitarian and development operations that matter for people in need. Working in some of the world’s most challenging environments, UNOPS vision is to always satisfy partners with management services that meet world-class standards of quality, speed and cost effectiveness. By assisting UN organizations, international financial institutions, governments and other development partners, UNOPS makes significant, tangible contributions to results on the ground.

About UNOPS PSC:

The UNOPS Peace and Security Cluster (PSC) within the Global Portfolio Services Office is a principal service provider in the field of mine action with the United Nations Mine Action Service (UNMAS), UNDP, UNICEF, Governments of mine-affected countries and other mine action partners. The Cluster is responsible to administer, provide support and oversight of the day-to-day management of the Project Field offices, both according to the client requirements and in line with UNOPS rules and regulations.

Job Summary: The UNOPS Logistics Assistant will be responsible for allLogistics and Procurement activities as requested by Mine Action Programmes and coordination of multi programme logistic support in Entebbe Support Base.

Key Duties and Responsibilities: 

1. Logistics:

• Render support in arranging for clearance of the consignments(Tax Exemption Certificates, Customs clearances and necessary permits).   
• Conducting Receiving Inspection Report (RIR), Inventory, storage arrangements, record keeping and disbursement of office and project equipment/supplies in accordance with UNOPS rules and regulations.
• The incumbent will ensure all stores and equipment’s held by each project activities are stores safely, correctly and securely.
• Update the database of the stock and packing lists on a daily basis.
• Update and maintain files and tracking sheets for Cargo Movement documentation.
• Actively coordinate and liaise with internal and external parties regarding the control and movement of equipment coming into and out of the country
• Coordinate and follow up with CMR (Cargo Move Requests) for all equipment being sent or received from various regions.
• Serve as a focal point for electronic service and support requests within the UN Field Support Suite (MOP, CMR, E-requests and ICT service requests).
• In charge of the management and responsibility of the MONUSCO owned vehicle, allocated to the UNMACC, ensuring all applicable UN transport rules and regulations regarding usage are adhered to
• In charge of the identification of maintenance needs of office building (s) premises, vehicles, furniture, equipment’s and utilities, and prompt reporting of said needs of the supervisor.
• Establish and maintain good relations with relevant departments within the RSCE support base. 

2. Procurement:

• Works closely with the Logistics Department at HQ level to determine equipment purchase requirements for local and international procurement, to be made from the Entebbe office.
• Support the Logistics Officer in the evaluation of the equipment procurement and supply requirements, compile information and help determine the most efficient economical mode of procurement/delivery
• Research, establish and develop a comprehensive vendor/supplier list for local and international procurement.
• With strict adherence to UN/UNOPS financial and procurement rules and regulations, receive quotations from local and international suppliers; prepare an analysis of quotations; make recommendations to HQ, to award a contract and/or purchase order
• Ensure receipt and inspection reports are completed upon receipt of goods; prepare and coordinate onward transportation and delivery and handover vouchers, as well as report all changes to the Logistics section at HQ level for inventory update purposes, in a timely manner.
• Assists in local procurement areas such as obtaining quotation, interact with the suppliers and end-users about the quality/quantity, specifications and delivery time warranty coverage of the goods prepare cost comparative analysis and raise requisitions and purchase orders.
• Responsible for the day-to-day management of petty cash allocated to the mine action office, Entebbe; making routine payments, book-keeping of expenditure, routine monthly financial reporting to HQ, all with strict adherence to UNOPS financial rules and regulations
• Assist with requests for ID cards for staff and contractors moving through the Entebbe Support Base.
• Support colleagues transiting through Entebbe with UN flight requests (MOP), hotel reservations, airport pick-up and drop-off, acting as lead focal point when required.

3. Monitoring and Progress Controls:

• Provide weekly summary of activities in process.
• Ensure the timely delivery of assigned tasks is required.
• Produce accurate monthly/quarterly Asset and Inventory reports for each program/project assets stored in Entebbe Support Base.
• Timely and efficient servicing of requests and processing transactions affects the teams overall ability to deliver quality services to clients.
• Ensure all Projects Assets are properly recorded and final asset andinventory report is prepared for closeout of project.
• Ensure the assigned tasks are delivered according to UNOPS procedures to meet the organization’s requirements.

Qualifications, Skills and Experience: 

• The ideal candidate for the United Nations UNOPS career opportunity should have attained a High school diploma. Possession of a Bachelor degree in Business Administration, Public Administration or related field is highly desirable.
• At least five years’ experience in a related field if you hold a diploma or one year in a logistic and / or procurement role if you hold a degree
• Possession of Prince 2 Foundation certification will be considered as an asset.
• Past experience working in UNOPS and /or any other UN Agency is an asset.
• The applicant must also hold a valid national driver’s license with experience in driving manual gear shift vehicles and 4x4 SUV, and be able to pass the UN driving test.
• Ability to lift/move boxes and equipment weight min. 20kg
• Possess  a valid passport and ability to travel as required.
• Fluency in spoken and written English; Local Language, knowledge of French is an advantage.
• Working knowledge of ATLAS asset and inventory module will be considered an asset.
• Knowledge of UN rules and regulations will be considered an asset.
• Computer literate, thorough knowledge of MS Office and other computer software applications and office equipment’s in use.

Language requirements: Fluent English (written and spoken)

Personal Competencies:

• Communication skills
• High team ethic
• Skills in Planning and Organization
• High degree of accountability
• Creativity and innovation
• High Client Orientation
• Commitment to Continuous Learning
• Technological Awareness

How to Apply:

If interested in this job opportunity, please click on http link below to visit website and create profile or express interest if you already have a profile on the UN system

Click Here

Deadline: 8^th April 2015

2014 UNEP Careers in Kenya

UNEP Careers in Kenya
Vacancy Notice No.: NA-14-24
Organizational Location: UNEP/DCPI/ Internet Unit (Public Information)
Duty Station: Nairobi
Functional Title: Consultant (Level A)
Duration: 6 months
Closing Date: 22/04/2014

Organizational Setting: The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the representative office of the Secretary-General. UNON supports programme implementation of the UN Environment Programme (UNEP) and the UN Human Settlements Programme (UN-HABITAT) globally, as well as other UN offices in Kenya, by providing administrative, conference and information services

This post is located in The United Nations Environment Programme (UNEP), and is the United Nations systems designated entity for addressing environmental issues at the global and regional level.

Its mandate is to coordinate the development of environmental policy consensus by keeping the global environment under review and bringing emerging issues to the attention of governments and the international community for action.

UNEP’s Division of Communications and Public Information (DCPI) communicates UNEP’s core messages to stakeholders and partners, raising environmental awareness and enhancing the profile of UNEP worldwide.

This post is located in UNEP/ DCPI at the Nairobi duty station.

Duties and Responsibilities

• Under the supervision of the Head of Internet Unit and the guidance of the Division Director of DCPI the consultant will perform the following duties:
• Implementing World Environment Day and UNEA social media strategies
  Write, select, edit, post, update and maintain UNEP’s content on social networking platforms;
• Conceptualizing new ways for UNEP to engage in social networks
• Develop infographics / factographs and other visual social media content
• Identify interesting content from UNEP websites, twitter lists, social media accounts, media clippings, news sources and prepare draft messages
• Monitor social media accounts for questions, mentions, retweets, shares, lists.
• Engaging with fans on UNEP pages and channels
• Actively expand the network of followers.
• Support live tweeting, twitter chats, news centre based, and other social media activities.
• Respond to any content management issues that arise in the daily performance of the responsibilities of the post;
• Prepare weekly/ monthly updates on campaigns, VIP followers (influencers/celebrities) etc.
• Coordinate with language teams to ensure UNEP’s presence on the social media in the UN official languages.

Competencies
Professionalism:

• Expertise working with major social networking platforms (Facebook, YouTube, Twitter, Instagram, Storify, Weibo, QQ) in a corporate/organisational context;
• Programming capability where appropriate to develop applications for these platforms;
• Design capacity for developing pages on these platforms;
• Excellent communications skills, both oral and written;
• Knowledge of Chinese, French and other languages an asset,
• Observing deadlines and achieving results

Planning and Organizing:

• Ability to identify priority activities and assignments, handle multiple activities and projects concurrently and make necessary adjustments as required;
• Ability to foresee risks and allow for contingencies when planning;
• Develops clear goals that are consistent with agreed strategies;
• Identifies priority activities and assignments;
• Uses time efficiently;
• Gathers and analyzes information skillfully;
• Develops alternative solutions and is objective even when dealing with stressful situations.

Communication:

• Ability to express ideas clearly, concisely and persuasively, including the ability to defend and explain difficult issues;
• Listens to others, correctly interprets messages from others and responds appropriately;
• Asks questions to clarify, and exhibits interest in having two-way communication;
• Tailors language, tone, style and format to match the audience;
• Demonstrates openness in sharing information and keeping people informed.

Teamwork:

• Ability to establish and maintain effective working relationships in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity;
• Ability to lead and gain assistance and cooperation of others in a team endeavor;
• Gives and welcomes feedback;
• Contributes to building a positive team spirit;
• Puts success of team above own interests;
• Able to build morale and group commitments to goals and objectives;
• Supports everyone’s efforts to succeed.

Qualifications
Education

• Advanced university degree (Master’s or equivalent) in journalism, information technology, linguistic studies and combined with Computer, Information Systems or other related field.
• A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.

Experience:

• A minimum of three years of progressively responsible experience with the major social networking platforms (Facebook, YouTube, Twitter, Blogger, Orkut, LinkedIn, MySpace, ScribD, RenRen);
• Experience in programming capability where appropriate to develop applications for these platforms, design capacity for developing pages on these platforms, including experience at the international level, is highly desirable.

• Qualifying years of experience are calculated following the receipt of the first level.

Languages:

• English and French are the working languages of the United Nations Secretariat.

For the post advertised, fluency in oral and written English is required.

Knowledge of one or more of these languages (Arabic/French/Spanish/Russian/Chinese) is required.

Preference will be given to equally qualified women candidates.All applications to be sent to the following address on or before the deadline of 02/04/2014. Applicants should send a completed United Nations Personal History form www.unon.org/docs/P11.doc or Personal History Profile together with a covering letter of one to two pages summarizing how they meet the requirements of the job to: e-mail: Cecilia.kibare@unep.org

UN staff members must submit scanned copies of their two latest Performance Appraisal System (e-PAS) reports at the time of application to the email address above.

Please Quote Vacancy Announcement No: NA-14-24

(Applications without Correct Vacancy Number will not be Considered)

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations – Chapter 3, article 8).

The United Nations Secretariat is a non-smoking environment.The United Nations does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees).

The United Nations does not concern itself with information on bank accounts.

UN Women Careers. Consultancy

Consultant Kenyan Jobs
International Consultant – Facilitation of the GTG Retreat
Type of Contract: SSA
Languages Required: English
Date of Commencement: 28th April 2013
Expected Duration of Assignment: 4 working days
Deadline: 15th April 2013

Background:
The Secretary-General’s UN reform agenda of 1997 noted that gender should be at the centre of activities of the United Nations in pursuing world peace, security, economic prosperity and social equity and that it is critical for the achievement of the Millennium Development Goals.

The Gender Theme Group was formed to complement the UN reform processes and, particularly to enable the UN Country Team in Somalia and other key stakeholders {Government, civil society and the international community} to address the underlying gender inequalities that continuously constrain development.

The role of the United Nations Gender Theme Group (UN GTG) for Somalia is to promote and support the mainstreaming of gender as a crosscutting issue in UN System programmes and activities, to promote a deeper understanding and commitment to gender-responsive development programming and implementation, and facilitate coordination of gender related activities across the UN in Somalia.

The UN GTG role is vital in coordinating the consolidated efforts of the UN in Somalia reflecting the respective mandates of agencies, funds, programmes and mission in the advancement of gender equality and promoting women’s human rights.

Considering the technical support and coordination role expected by GTG members in supporting the national response or ensuring gender mainstreaming across the integrated mission, it is very important to share knowledge, information and experiences among UN agencies and entities through GTG members.

In view of this, UN Women is seeking the services of a consultant to coordinate and facilitate the GTG Annual Retreat with a view of improving the effectiveness of the GTG in promoting gender mainstreaming within initiatives and activities carried out by the UN in Somalia.Objectives

The purpose of the retreat is to:

• understand the internal and external capacities of the GTG in fulfilling its role including:
• the roles and commitment of individual GTG members,
• the vertical link and reporting structure from the GTG to the UNCT and Integrated Mission, and
• the horizontal communication and coordination between the GTG and other UN technical coordination fora;
• reflect on the GTG strengths, weaknesses, opportunities and threats (SWOT);
• define effective and efficient working structures for the GTG including internal working structures and linkages with the UN management structure and other coordination forums;
• initiate the process towards developing a comprehensive Gender Strategy for UN in Somalia, including the elaboration of a roadmap to guide the process.

Based on the above, UN Women seeking to hire a consultant to coordinate and facilitate the GTG retreat, including drafting and submission of the retreat report.

Description of Tasks and Responsibilities

• Under the leadership of the Somalia GTG Chair, the consultant will undertake the following:
• Develop the retreat agenda, ensuring the inclusion of interactive discussions among GTG members;
• Prepare all relevant materials and define group-work methodologies to be used during the retreat;
• Coordinate and facilitate the 2-day retreat;
• Draft the retreat report (including detailed roadmap for the UN Gender Strategy for Somalia) and other guidance notes as required.

Expected Deliverable
The overall objective of the retreat is to develop a revised TORs for the GTG and develop a roadmap for development of UN Somalia Gender Strategy.

The Facilitator is expected to effectively facilitate the retreat as well as to prepare a report on the retreat implementation and outcomes.

Key Competencies

• Extensive demonstrable experience in design and facilitation of meetings, workshops, retreats, public forums and/or open functions
• Excellent facilitation skills within the humanitarian/development sector and/or in a multi-cultural, multi-sectoral environment
• Have understanding of the socio-political situation, including gender issues, in Somalia
• Preferably, understanding of UN entities’ structures and work
• A team player/consensus builder with good interpersonal and excellent communication skills.
• Proficient in English language.

Duration of Assignment:

The assignment is expected to run start for a period of 4 working days, effective 28th April 2014

Required Academic and professional Qualifications

• Master’s degree (or equivalent) in social sciences, international relations, or a related field
• Minimum five years of experience in facilitation at the national or international level
• Preferably experience working in large development agency and or UN agencies / bodies
• Outstanding oral and written communications and editing skills, with proven ability to meet tight deadlines.

Consultancy fees:
Remuneration: Remuneration will be based on experience and qualifications and UN Rules and Regulations applying a competitive selection process.

Interested candidates should send their CVs to consultancies.eharo@unwomen.org not later than 15 April 2014 with the subject line clearly marked “International Consultant- Facilitation of GTG Retreat

The deadline for submission of applications is 15th April 2014.

UN Volunteers Jobs Kenya. Senior Programme Assistant

UN Jobs Kenya 2014. 
UNV Senior Programme Assistant

Project Title: Climate Change Enabling Activities under the United Nations Framework Convention on Climate Change -UNFCCC
Duration: 12 Months.
Location, Nairobi Kenya
Deadline: 3/3/2014
Host Agency: DTIE/UNEP

Qualifications:    

• Advanced university degree (Master’s degree or equivalent) in natural resources management, biological or physical sciences or environmental sciences/studies.
• A first level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
• At least three years of relevant work experience.
• Fluency in oral and written English is required.
• Working knowledge of French is an asset.

Please send your applications upon logging in to www.recruit.unvke.org