Organisation: Agency for Technical Cooperation and Development (ACTED)
Duty Station: Gulu,
Uganda
About ACTED:
ACTED is an independent
international, private, non-partisan and non-profit organization that operates
according to principles of strict neutrality, political and religious
impartiality, and non discrimination. ACTED was created in 1993 to support
populations affected by the conflict in Afghanistan. Based in Paris, France,
ACTED now operates in 32 countries worldwide, with over 200 international and
4000 national staff. ACTED has a 110 million € budget for over 370 projects
spanning 8 sectors of intervention; including emergency relief, food security,
health promotion, economic development, education & training,
microfinance, local governance & institutional support, and cultural
promotion. For more information, please visit our website at www.acted.org.
Job Summary: The
Program Manager has been identified as a Key Personnel position. The proposed
Program Manager should have extensive relevant experience managing the
mobilization and oversight of multi-faceted projects, including those in the
infrastructure sector. The Program Manager should possess a demonstrated the
ability to quickly and effectively assemble and manage a highly-skilled,
interdisciplinary team; to effectively collaborate and coordinate with and lead
a wide range of governmental and non-governmental actors and institutions
across sectors in a developing-country setting; and to implement high-profile
and politically sensitive programs. The Program Manager will contribute to the
development of his project, which is a constitutive part of the country
strategy, and subsequently manage its implementation.
Key Duties and
Responsibilities:
1. Ensure external
representation of ACTED in relevant sectors: The
Program Manager will be responsible for managing partnerships and ensuring
smooth implementation of work plan activities. The PM and senior management
team will be responsible for monitoring, technical quality of program
interventions, and accountability. This PM will collaborate closely with
district officials and local authorities, as well as the donor.
Representation vis-à-vis
provincial authorities: Participate in
technical and sectoral meetings to ensure visibility amongst local authorities;
Representation vis-à-vis
Donors: Participate in
technical and sectoral Donor meetings and pass relevant information to the
Country Director;
Representation vis-à-vis
international organisations: Participate in
technical and sectoral meetings and working groups involving NGOs and UN
Agencies (OCHA, PNUD, UNICEF, FAO, etc.) and all other inter-governmental
institutions;
- Contribute to the creation of reports, ensuring the
quality and accuracy of technical information provided as well as the
confidentiality of internal information as required;
- More generally, the program manager is expected to
contribute to the creation of a positive image and overall credibility of
the organisation, notably through the application of ACTED’s mandate,
ethics, values and stand-point with regard to other actors.
2. Project Cycle Management:
Project implementation: Plan
the various stages of project implementation; Guide the implementation of the
project and the methods of follow-up; Manage project finances, logistics and
materials; Liaise with all internal and external counterparts of the project;
Assess the activities undertaken and ensure efficient use of resources;
Project reporting
requirements: Set up a clear
timeline of reports to be submitted to project Donors; Periodically draft
narrative reports and contribute to the development of financial
reports through regular budgetary follow up; Ensure adherence to FLAT
procedures. More generally, communicate systematically to the relevant Country
Director or Area Coordinator on project progress and planning.
Provide Relevant Technical
Expertise: Ensure that technical
quality and standards are considered during project implementation: Collect
technical information and analyse associated opportunities and risks; Identify
relevant technical authorities and partners, and propose formal partnership
and/or contracts.
Conduct quality control: Analyse
technical added-value and project impact; Set up technical evaluation exercises
during and following implementation.
3. Oversee Program Staff and
Security:
Guide and direct program
staff: Organise and lead
project coordination meetings; Prepare and follow work plans with each project
member; Ensure a positive working environment and good team dynamics (solve out
potential conflicts); Promote team working conditions in the limit of private life;
Adapt the organigramme and ToRs of project personnel according to the project
development; Undertake regular appraisals of directly supervised colleagues and
pass appraisal forms to the Country or Area Administrator with recommendations
(new position, changes to contract or salary etc.); Ensure a building of
capacity amongst technical staff in the relevant sectors.
Contribute to the
recruitment of expatriate staff: When
requested by HQ, undertake interviews to assess technical abilities of
expatriate candidates living in the country.
Manage staff security: In
cooperation with the relevant Security Officer, monitor the local security
situation and inform the Country Director or Area Coordinator and Country or
Area Security Officer of developments through regular written reports;
Contribute to the updating of the security guidelines in the project area of
intervention; Ensure that security procedures are respected by each member of
the project team.
4. Identify Best Practices
and Lessons Learned:
- Collect information and tools employed for project
implementation;
- Draft memos detailing lessons learned and best
practices identified during the project; Share such memos with internal
and external partners;
- Communicate such information to the Country Director
or Area Coordinator, to Regional Support Offices and to HQ Reporting
Department.
Qualifications, Skills and
Experience:
- The applicant must possess demonstrated expertise as
a PM with a minimum of 5 years of experience managing large complex
infrastructure programs preferably within an African context.
- Significant experience working on USAID program;
familiarity with USAID regulations.
- Prior experience leading collaborative efforts with
multiple stakeholders—i.e., between other USAID and NUDEIL recipients, INGOs,
Local NGOs and GoU.
- Excellent track record in managing large teams
effectively.
- Possess ability to be collaborative across projects,
flexible and creative;
- Strong communications and interpersonal skills with
evidence of ability to productively interact with a wide range and levels
of organizations (government, private sector, NGOs).
Job Terms and Conditions:
Salary defined by the ACTED
salary grid; educational level, expertise, hardship, security, and performance
are considered for pay bonus
Additional monthly living
allowance
Free food provided + housing
allowance
Transportation costs
covered, including additional return ticket + luggage allowance
Provision of medical, life,
and repatriation insurance + retirement package
How to Apply:
If you are interested in
working with ACTED as the Program Manager, Gulu, please send, in your
application in English with a cover letter, CV, and three references to jobs@acted.org Ref : PM/UG/RW. Att: Human
Resources Department 33, rue Godot de Mauroy 75009 Paris FRANCE. Fax. + 33 (0)
1 42 65 33 46.
For more information, visit
us at http://www.acted.org
Deadline: 28th February
2014
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