Personal Secretary Jobs Parliamentary Service Commission (30 Posts)

Administration Jobs in Kenya 2014.

Republic of Kenya
The Parliamentary Service Commission

The Parliamentary Service Commission seeks to recruit persons who are energetic and result oriented to fill the following positions:

Personal Secretary I – Thirty (30) vacancies
Key Duties and Responsibilities

• Recording dictation in shorthand and transcribing it in typewritten form
• Typing from drafts, manuscripts or recording from dictation machines
• Processing data
• Management of e-office
• Ensuring security of office records; documents and equipments; including classified materials
• Preparing responses to simple routine correspondence
• Management of office protocol; managing of office petty cash; handling telephone calls and appointments
• Operating office equipment

Minimum Qualifications
Direct Appointment

• A Bachelors Degree in Secretarial Studies or a Bachelor of Business and Office Management orequivalent qualifications from a recognized institution;

Candidates who have attained the following qualifications will also be considered;
(i) Served in the grade of Personal Secretary II or Senior Secretarial Assistant or any other relevant and comparable position in the Public Service for a minimum period of three (3) years; and
(ii) The following qualifications from the Kenya National Examination Council:

• Shorthand III (100 w.p.m.)
• Typewriting III (minimum 50 w.p.m.)/Computerized Document Processing III
• Office Management Ill/Office Administration and Management III
• Business English III / Communications II
• Office Practice II
• Commerce II
• Secretarial Duties II

or

• A Diploma/Higher Diploma in Secretarial Studies from the Kenya National Examinations council or equivalent qualifications from a recognized institution; and
• A certificate in computer applications.

Applications must include a cover letter, a Curriculum Vitae, Copies of Academic Certificates and Testimonials and may be addressed to

The Clerk of the Senate/Secretary,
Parliamentary Service Commission,
P.O. Box 41842 – 00100,
Nairobi,

hand delivered to, the office of the Clerk of the Senate on 2nd Floor, County Hall, Parliament Buildings

or emailed to csenate@parliament. go.ke to be received on or before 22nd May, 2014.

Clerk of the Senate / Secretary
Parliamentary Service Commission