Records Management Coordinator

Job Title:Records Management Coordinator

Organisation: United States Embassy, US Mission in Uganda

Duty Station: USAID, EXO OFFICE, Uganda

Vacancy Number: 003/2014

Salary Grade: FSN-6  (Ugshs.23,837,515 to 34,754,652 p.a.. inclusive of allowances).

About US Embassy in Uganda:

The United States has enjoyed diplomatic relations with Uganda for over 30 years.  Ambassador Scott H. DeLisi currently heads the U.S Mission to Uganda.  The Mission is composed of several offices and organizations all working under the auspices of the Embassy and at the direction of the Ambassador.

Job Summary: The Records Management Coordinator will primarily be responsible for the management of unclassified records and correspondence.  The job holder will act as the authority on records and correspondence processing, controlling and retention. The incumbent stores, provides guidance and training in records management to Office Managers.  The incumbent serves as the alternate Travel Coordinator and Roving Secretary.

Qualifications, Skills and Experience:

NOTE:  All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.

• The prospective applicant should have completed secondary school education
• At least two years’ experience in records and correspondence management.  A secretarial background and experience with travel logistics are strengths.
• Good knowledge and understanding of office and administrative procedures.  This should include general secretarial and office practices; regulations on unclassified correspondence control, handling and records management. 
• Good knowledge of English grammar, document formats and layout, and mail handling are needed.  
• Possess the ability to analyze existing records management systems and procedures, and make recommendations for improvements to enhance efficiency. 
• Ability to explain procedures and requirements to USAID Mission personnel. 
• Excellent interpersonal skills required. 
• Familiarity with computer software such as Word, Excel, Power point, etc.

Language Proficiency:  Level IV fluent in English language both written and oral communication.

How to Apply:

All those interested in working with the US mission in Kampala should send their applications and strictly adhere to the following:

• Universal Application for Employment as a Locally Employed Staff or Family Member (DS-174) Download it Here.
• A current resume or curriculum vitae.
• Candidates who claim US Veterans preference must provide a copy of their Form DD-214 with their application.  Candidates who claim conditional US Veterans preference must submit documentation confirming eligibility for a conditional preference in hiring with their application.
• Any other documentation (e.g. essays, transcripts/certificates, awards) that addresses the qualification requirements of the position as listed above. 

Submit Application To:

Human Resources Office

By email at KampalaHR@state.gov.

NB: Only electronic submissions will be accepted and only shortlisted candidates will be contacted.

Please clearly indicate the position applied for in the subject area of the email submission.

Please use standard file types such as Microsoft Word (.doc) and Adobe Acrobat (.pdf) and please send all documents in one file attachment.

Telephone:  0414-306001/259-791/5

Deadline: 5th February, 2014

The US Mission in Kampala provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.  The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.