NGO Kenya Jobs. Junior HR Assistant

Human Resource Kenya Jobs
Food and Agriculture Organization of the United Nations
Vacancy Announcement No:FAO/07/2014
Deadline For Application: 12th Feb 2014
Position Title: Junior Human Resource Assistant   
Grade Level: SC-3
Contract Type:National Personnel Project
Duty Station:Nairobi
Organizational Unit:FAO-Somalia
Duration:3 Months, with possible extension
Eligible Candidates:Kenyans
Anticipated Start Date: Immediately

General Description of task(s) and objectives to be achieved

• Under the overall guidance of the Officer in Charge (O.I.C.) FAO Somalia and the direct supervision of the Human Resources Officer, the incumbent will;
• Play an operational and office assistance role to FAO programmes and projects and performs a variety of administrative functions of the office.
• Carry out administrative duties, including assisting in travel arrangements, organizing meetings and events held in the country;  providing Logistical and Procurement clerical support as required;
• Maintain a filing system of technical and administrative documents and correspondence. Assist in maintaining local inventory records with responsibility for proper recording of assets, their maintenance and safeguard.
• Management of contracts in COIN (County Office Information Network) and HRMS (Human resources Management System). Monitoring and tracking of all transactions related to positions, recruitment, HR data, earnings/deductions, retroactivity, recoveries, adjustments and separations;
• Organize to obtain work permits, visas, VAT exemptions, PRO-1B, UNLPs, IDs, security cards, business cards, and other pertinent documentation;
• Management of recruitment processes including job descriptions and classification, vacancy announcement, initial screening of candidates, establishing interview panels, reviewing recommendations on recruitment. Oversight of recruitment under FAO Somalia projects;
• Act as Secretary to the Staff Selection Committee Panel, draft, review and certification of submissions to the O.I.C. or his delegated;
• Maintain Personnel files and HR documentation ensuring that all personnel information is on file (signed contracts, staff and dependent(s) data, PHF (Personal History Form) and copy of diplomas, UN security-related training requirements are met, medical clearance, etc.);
• Compile, manage and maintain the annual leave planner and quarterly update;
• Assisting in the processing of consultancy contracts.
• Any other assigned duties as required.

Key performance indicators

• Minimum Requirements
• Education:
• Secondary school education. Bachelor’s degree will be an advantage.
• Work Experience:
• Two years experience in Administration and Human Resources Management.
• Languages:
• Working knowledge (level C) of the FAO official language used for communication within the country (English, French or Spanish) and working knowledge of the local language(s) is required.
• IT Skills:
• Ability to effectively use standard office software, such as MS Office (Windows, Word, Outlook, Excel, Exchange) etc. Ability to use accounting software and other information systems and databases to insert data, make enquiries, retrieve/define ad hoc reports and analyses and edit results in appropriate format.
• Office Management Skills:
• Systematic, well structured and efficient approach to work assignments. Analytical ability, accuracy and consistency. Exercise diligence and care in dealing with records and expenditures.
• Interpersonal Communications and Teamwork Skills:
• The incumbent must possess a cooperative spirit, flexibility and openness to work in an international environment. Tact and courtesy. Ability to establish and maintain effective working relationships with people of different national and cultural background.  High degree of self-motivation and initiative. Willingness to learn and apply new analytical approaches

TO APPLY:
Send your application to:

Candidates are requested to submit a covering letter quoting the Position Title and Vacancy Announcement No. FAO/07/2014 along with their current/detailed Curriculum Vitae and FAO Personal Profile Form (PPF) available http://www.fao.org/employment/irecruitment-access/en/.

E-mail is the preferred means of receipt and the application should be sent to HR-Somalia@fao.org

Applications must be received by the deadline.  Late applications will not be considered.

Only short listed candidates meeting all essential qualifications will be contacted.