Ministry of Health Various Jobs in Rwanda

The Ministry of Health is seeking to recruit a temporally of 2 months Administrative Assistant to the office of the Minister of Health and 2 Secretaries in Central Secretariat:

1.   Administrative Assistant to the office of the Minister of Health

Prepare the Minister's agenda:

·         Prepare appointment schedule

·         Arrange for appointments

·         Prepare and manage correspondences:

·         To prepare correspondences of the Minister

·         To record, dispatch and assort office mail

·         To manage the filing of documents

·         To ensure telephone communication within the office

·         Read and verify the form and substance of documents submitted to the Minister

·         Forward documents submitted by the Minister to their respective destinations

·         Responsible for handling VIP visitors of the Minister

·         Make logistical preparations for all meeting of the Minister

SPECIFIC REQUIREMENTS

• Be a Rwandan by nationality
• A0 in Public Administration, Management
• A1 Secretariat, in Administration or other relevant field
• Personal integrity and accountability
• Excellent communications skills in English and Kinyarwanda. Proficiency in French is an added advantage

2.    Secretary in Central Secretariat

ESSENTIAL FUNCTIONS:

• Hold the Indicator of letters sent
• Hold the classification of documents and correspondence for the Ministry in conjunction with the Head of Central Secretariat
• Receive and direct calls from outside the Ministry
• Receive and guide people with various complaints
• Read and correct letters that run through the central Secretariat requiring the signature of authorities
• Do other tasks given to him by the hierarchical
• Prepare appointment schedule
• Arrange for appointments
• Prepare and manage correspondences
• To prepare correspondences of the Director
• To record, dispatch and assort office mail
• To manage the filing of documents
• Read and verify the form and substance of documents submitted to the Director

SPECIFIC REQUIREMENTS

• Be a Rwandan by nationality.
• A1 Secretariat
• Personal integrity and accountability
• Excellent communications skills in English and Kinyarwanda. Proficiency in French is an added advantage.

Applications must include an application form, a photocopy of the degree, photocopy of identity card and two photo passports. Closed envelopes containing the documents requested will be addressed to the Permanent secretary/ Ministry of Health and deposited at the MOH reception not later than January 27^th, 2014 at 5.00