Procurement and Logistics Officer Job

Procurement & Logistics Kenyan Job
Procurement & Logistics Officer 
Location:Nairobi
Position Reports To: Chief Finance Officer
Key Focus: Procurement
JOB PURPOSE

This position is responsible for monitoring, analyzing, coordinating, and planning the activities of the procurement, logistics and general operations functions.

Key Responsibilities

• Monitoring, analyzing and optimizing progress of the procurement & logistics function
• Conferring with heads of department to ensure materials delivery (foreign and local)for projects and general stocking is progressing according to schedule and within budgetary guideline.
• Optimizing delivery dates from suppliers and to customers, optimizing payment terms from suppliers.
• Raise and track Purchase orders.
• Liaise with clearing agents and insurance brokers for documentation and necessary cover respectively.
• In liaison with the Stores supervisor, developing timely procurement, stock,Operations and logistics reports for management review.
• Develop, get pre‐approval, maintain and use competitive list of at least three prequalified suppliers for each purchase (goods and services).
• Developing relationships with local and foreign vendors.
• Searching for new sources of supply.
• Controlling cost of purchasing.
• Ensure that material receipts are in right quality, quantity and in accordance wit pre approved purchase orders.
• Action on any discrepancies in liaison with the stores supervisor and the departmental head.
• In liaison with the Stores supervisor, ensure accurate stock operations and record keeping.
• Ensure that adequate records of supply management system activities are kept in the company database or other system as applicable and is readily accessible for audits and other references whilst maintaining appropriate levels of confidentiality.

Competencies & Personal Attributes

• Good communication and negotiation skills. Excellent oral and written skills in English and Kiswahili.
• Knowledge of cost control.
• Computer literacy: MS Office, ERP systems, Internet browsing and email with the ability to learn new software applications, network and application of development knowledge.
• Excellent analytical and organizational skills.
• High level Professionalism with unquestionable integrity.
• Strong personal initiative and willingness to accept responsibilities & accountability.
• Ability to pay close attention to details and work with minimal supervision
• Proven record of ability to manage time and work to strict deadlines.
• Computer literate.

Qualifications, Knowledge & Experience
Expertise Minimum Requirements

• Academic qualification/s Minimum of a Higher Diploma in Procurement.
• Relevant professional qualification Relevant professional courses.
• Relevant experience Minimum of five (5) years relevant experience, with specific focus on local/international procurement,
• clearing & forwarding, VAT, East Africa customs and regulations, insurance and inventory/stock/supplies management.
• General computer skills Good working knowledge on MS Microsoft Office.
• Specialised training Experience working with a ERP

Interested candidates should email their CV’s addressed to the Human Resources Manager on hr@averyafrica.com giving their details of day time contacts, names and contacts of three referees.

Applications to reach the Human Resources Manager by COB 20th January, 2014.