Administration Assistant

Reports to: Managing Director

Liaises with: Administration department

Job Summary: Reporting to the managing Director you will be responsible for ensuring the office is running well, enhancing the efficiency of the team, and supporting project implementation.

Duties and Responsibilities

• The following will constitute your duties and responsibilities when working with us:
• Supporting project implementation especially planning for projects, searching for relevant information, handling internet applications, report writing and editing.
• Organizing the director’s diary, giving reminders, book appointments and take minutes for all client meetings and communications and sending them to the client.
• Prepare agenda for progress meeting held every Monday morning at 8.30am take minutes and circulate them.
• Keeping all the company contacts for clients, suppliers, and partners. Ensure to update the address book at least once every month.
• Book keeping of all expenses, tracking down VAT claims and providing weekly expenses report to director
• Filing of VAT, NSSF and NHIF five days before statutory deadlines
• Ensuring a well running office where the computers are working and all office supplies are available
• Compiling, copying, sorting, and filing records of office activities, business transactions, other activities
• Open, sort and route incoming mail, answer correspondence, and prepare outgoing mail.
• Complete work schedules, manage calendars and arrange appointments
• Look out for tenders that POSTURE could participate in from print media and prepare qualification tenders on behalf of the company
• Scanning and binding of reports for presentations to clients
• Messenger type duties of collecting or sending, mails, banking, payment of bills etc
• Ensuring the office desks, computers and other equipment and space are clean and tidy.
• Cleaning the office and preparing tea for the team
• Any other duties as may be prescribed from time to time by your supervisor

If you are interested and qualified please send a cover letter and CV to recruitment@postureconsulting.com , indicating the job applying for in the subject of the email.

Closing date for application 2nd February 2014
only shortlisted candidates will be contacted