Finance & Admin Internship in Kenya

Internship in Kenya
Post: Finance and Administration Intern
Accountable to: Finance and Administration Department
Location: Nairobi, Ngara
Key Relationships: Head of Finance; Head of Business Development

The Finance department is crucial to the stability and growth of Tachicom – Kenya.

Primary Purpose:

• To provide an effective and efficient administration service to all internal and external customers with empathy and professionalism.
• Regularly review resources i.e. petty cash, stationery, cleaning, meeting and training rooms and catering supplies.
• Manage reception and the telephone system with professionalism and promptness.
• Provides financial information to management by researching and analyzing accounting data; preparing reports

Principal Objectives:

• Respond efficiently and effectively to all enquiries.
• Maintain integrity of inward and outward correspondence and filing systems.
• Actively support and assist all co-workers with a quality administrative service.
• To communicate internal/external events and/or meetings in a timely fashion.
• To manage all filing requirements.
• To undertake special projects as directed.

Finance duties

• Assist in the preparation of financial books.
• Record and document financial transactions.
• Recommends financial actions by analyzing accounting options.
• Maintain petty cash
• Audit internal financial transactions
• Bank Reconciliations.
• Maintains financial security by following internal controls.
• Prepares payments by verifying documentation, and requesting disbursements.
• Filing of statutory requirements
• Financial reporting Contributes to team effort by accomplishing related results as needed.

Administration duties

• Relieve management of administrative detail, all projects
• Coordinate work flow
• Update and follow up delegated tasks to ensure progress to deadlines
• Take initiative in manager’s absence
• Keep projects on schedule
• Maintain procedures manual to ensure consistent performance of routines
• Handle all inquiries within capacity
• Handle calls while making call backs
• Schedule appointment and meetings

• Writing of minutes

Communication

• Compose correspondence/reports for own or manager’s signature
• Arrange essential mail in priority action order for the manager
• Check deadlines on incoming requests and put preliminary work in play
• Research, draft or abstract reports
• Prepare and control administrative budgets

Desired Skills/Qualifications:

• Business Administration / Finance Degree
• Knowledge of computerised accounting system such as SAGE, Quick books is an added advantage
• Proficient use of Microsoft office applications
• Excellent organizational skills
• Good command of Language
• Reporting Skills,
• Attention to Detail,
• Deadline-Oriented,
• Confidentiality, Time Management, Data Entry Management, General Math Skills

Additional Information:

• The internship period will be for a period of three months renewable based on performance where terms will be reviewed.
• The internee will take care of transport and other personal expenses during the period
• Costs incurred during official assignments will be catered for by the firm

To apply:
Subject of email to clearly indicate: Finance and Administration Internship

Send application letter and CV to the address: vacancies@tachicom-kenya.com on or before Wednesday 26th March 2014.

NB/ Late applications would not be considered