Position title: Logistics officer
About Us:
Global Communities, established in 1952, is an international non-profit organization that works closely with communities worldwide to bring about sustainable changes that improve the lives and livelihoods of the vulnerable. We envision a world where everyone has the freedom, means and ability to live and prosper with dignity.
About the Opportunity:
Global Communities seeks for a logistics officer, reporting directly to the Director of Operations (DO) to support the Improved Services for Vulnerable Populations (ISVP) Program funded by USAID through PEPFAR.
Position Description:
ESSENTIAL DUTIES AND RESPONSIBILITIES
The Logistics Officer will work within the operations department and provides office support activities for Global Communities.
SPECIFIC RESPONSIBILITIES
- Assist and support the Department in the daily activities of the office:
- Responsible for organizing logistics of meetings and training materials as requested by team member
- Coordinate attainment of visa and work permit for expatriate staff
- Organize Global Communities visitors’ arrival, departures and in-country transportation
- Provide support for expatriate staff and visitors for lodging needs while transition to/from within Rwanda (Hotel, houses and apartments)
- Responsible of following up all the real property rentals contracts through an inventory of house properties at the beginning and end of rental contracts.
- Responsible of following up all the renting contracts by making an inventory of house proprieties at the beginning and end of renting contracts,
- Assist and Support the Department to Maintain asset inventory log system ensure adherence to generally accepted inventory principles, as well as USAID rules and regulations
- Submission of periodical reports
- Logistics Management
- Daily Stock management, for check-out of all mobile equipment such as cell phones, laptop computers, and other mobile equipment;
- To ensure that all goods received by Global Communities are recorded in Global Communities standard templates and are stored and handled safety, security, accountability and transparency
- To ensure that all goods dispatched by Global Communities to the final distribution sites, are recorded.
- To maintain monthly stock tracking report.
- Assist on assets tracking and inventory management
- To maintain Procurement Delivery Tracking Sheet for all purchases and delivery of them to the store and to the beneficiaries on daily basis
- Office Maintenance
- Ensure the office is cleaned, in good repair, and professional in appearance;
- In collaboration with the Senior Driver Ensure Global vehicles and others equipments’ meet GC safety and security standards
- Analyze vehicles maintenance and fuel management, document and give recommendation.
- In collaboration with the Senior Driver, co-ordinate with the technical teams to ensure that the transport requirements of programmers are being met
- To liaise with and make recommendations to DO with regard to the repair and maintenance of vehicles based on the reports submitted by Senior driver
- Undertakes all other duties and projects as may be assigned from time to time.
Qualifications
- Rwandan national
- University Degree in Social Sciences, Management and Business Administration
- Experience in related field
- Computer knowledge in word, excel and Microsoft outlook tools
- Experience working with international organizations
LANGUAGE SKILLS
Fluency in written and oral English and Kinyarwanda;
Note: this position description is intended to describe the general nature and level of work performed in this position. It is not intended as an exhaustive list of all responsibilities, duties and skills required.
How to Apply
Interested applicants are requested to read and complete very carefully the following application form:
Candidates are requested to apply for only one position.
Only shortlisted candidates will be contacted.
Global Communities is a member of the Network of International NGOs
(NINGO)/ Rwanda
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