Training and Program Assistant-Uganda Jobs

Organisation:   United States Peace Corps (PC)

Duty Station: Kampala, Uganda

Reports to:    Training and Organizational Learning Manager

About PC:

Peace Corps (PC) is an agency of the United States Government, which brings American volunteer development workers to assist Uganda in capacity building and technical assistance activities in Health, Education and Community Economic Development. There are about 160 Volunteers assigned to non-government organizations, government entities, clinics, colleges and schools. Peace Corps also aims to build cultural understanding between Americans and Ugandans.  All positions require excellent command of English, both spoken and written; native ability in spoken and written in at least one widely spoken Ugandan language.  The positions require extensive travel.

See http://www.uganda.peacecorps.gov/ for more details.

Job Summary: The Training and Program Assistant will primarily offer administrative and logistical support for the efficient and high functioning of the training unit and some support for the programming efforts.
Key Duties and Responsibilities: 

·         Under the guidance of the Training and Organizational Learning Manager and with input from others in the training unit, the assistant will organize all training planning meetings.

·         Assist with selection of training venues and recruitment of training temporary staff.

·         Rigorously engages and communicates with all external trainers, Peace Corps Volunteer trainers and staff trainers to invite and inform them of their training roles and schedules. Inputs data into database as part of this effort.

·         Coordinates timely review and preparation of materials sent to the US to orient and inform new Volunteers to help them prepare for travel and living in Uganda.

·         Maintain and updates all soft copy of all training sessions, records, and reports in an organized folder system.

·         Manages training site logistics that may include sub-cashier duties.

·         Coordinates updating Volunteer and Supervisor handbooks. Tracks and updates Volunteer committee lists.

·         Coordinates staff bulletin that is sent out to Volunteers  

·         Perform any other duties and responsibilities as assigned by the supervisor. 

Qualifications, Skills and Experience: 

·         The applicant must possess a Bachelor of Arts or Science in any field.

·         Prior experience of at least three years working in a cross-cultural setting meeting the needs of international employees and / or customers through face-to-face and telephone, email interactions.

·         Language: Verbal fluency in one or more local Uganda dialects.

·         At least a year’s experience in non-profit organizations or private business

·         Peace Corps Uganda is looking for a dynamic communicator and problem solver to fill this position.

·         The applicant should have passion and creative drive to join the Peace Corps staff that support training for about 80 new entrants and program support to 160 Volunteers in Uganda to be effective in their assignments.

·         Possess the ability to work independently  with little supervision; good organization and time management skills;

·         Willingness to take personal initiative;

·         Excellent teamwork skills;

·         Strong service attitude;

·         High personal integrity;

·         Strong cross-cultural skills;

·         Strong interest in Uganda's development; and ability to travel extensively.  

How to Apply:

All applications should be sent electronically via E-mail.

Please attach a Word formatted letter of interest and resume and names and contact information for three references to: applications@ug.peacecorps.gov. Also, please clearly indicate the position applied for on the subject line of the cover email: “Training and Program Assistant "All submitted documents become the property of the Peace Corps and will not be returned.  You will be contacted ONLY if you are deemed qualified and invited for an interview. If called for an interview, you will be expected to bring a reference letter from your area Local Council (LC1). 

Deadline:   10^th February, 2014