Consultant Kenya Jobs
Job title: Consultant Support Associate
Job Purpose
Provide essential administrative and professional support to the company’s overall consulting business and within assigned projects
Provide essential administrative and professional support to the company’s overall consulting business and within assigned projects
Reporting line
This position will administratively report to the Business Manager and functionally to assigned Consultant(s)
This position will administratively report to the Business Manager and functionally to assigned Consultant(s)
Duties and Responsibilities
- Overall;
- Under the direction of the assigned Consultant(s),
provide all coordination and support services required to carry out
consulting assignments and ensure client satisfaction.
- Administration;
- Provide administrative support to consultants under the
assigned projects. These duties may include recording minutes from
meetings, coordinating documentation for reimbursements with Business
Manager, coordinating sub-contractor documentation and invoicing,
assisting with project reports and updates, and aiding in overall
scheduling of project activities.
- Planning and Organising;
- Assist in planning for meetings, training and workshops
- Organize, manage and maintain a functional and updated
filing system of all relevant project consultancy documents and provide
support in preparation for project audits
- Research and Information Management;
- Under the direction of the Consultant(s), conduct
research on topics relevant to the Client assignment
- Assist in documenting project findings and reports in
electronic and print formats
- Liaise with ICT to ensure timely and accurate entry of
information and research to project databases, websites, and other
information collection management tools
- Maintain electronic and hard copy project files
- Travel support;
- Assist in planning for travel, including preparation of
travel itineraries, coordination of ground arrangements, and liaison with
meeting subjects
- Review and preparation of travel expense reports
- As requested, accompany Consultant(s) on trips and
provide on-site support
- Assist in post-trip follow-up
- Financial management;
- As requested, manage expenses for specific project
activities
- Assist in maintaining all required documentation needed
for expense reimbursement by the Client
- With Consultant, liaise with Business Manager to assist
in managing overall expense levels within budgetary guidelines
- Assist in preparing client invoicing
Requisite competencies
- Professionalism;
- Demonstrates professional competence, confidentiality
and mastery of subject matter
- Is meticulous and efficient in meeting commitments and
observing deadlines and achieving results
- Shows persistence and calmness when faced with
difficult problems or challenges
- Demonstrates integrity and fairness
- Works towards strengthening the reputation and mission
of the organization at all times
- Communication;
- Demonstrates strong oral and written communication
skills
- Demonstrates openness in sharing information and
keeping people informed
- Planning and Organizing;
- Exercises initiative
- Develops clear goals that are consistent with agreed
outcomes and identifies priority activities and assignments and adjusts
priorities as required
- Allocates appropriate amount of time and resources for
completing work
- Manages multiple assignments and works with minimal
supervision
- Teamwork;
- Works collaboratively with team members
- Displays willingness to do the work necessary to
accomplish the Client’s objectives, working collaboratively as part of a
goal-oriented team
- Maintains a positive attitude
- Computer skills;
- Demonstrates thorough knowledge of word processing,
spreadsheet, email, internet and use of search engines. Specific knowledge
of MSOffice suite- Word, Excel, PowerPoint andAccess
- Demonstrates the ability to learn requisite new
computer skills
How To Apply: Applications are to
be sent to info@agri-experience.com.
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