Cooperation / Multilateral Affairs Officer-Uganda Jobs

Organisation: The International Committee of the Red Cross (ICRC)

Duty Station:  Kampala, Uganda

Reports to: ICRC Cooperation Delegate and Head of Delegation

About ICRC:

The International Committee of the Red Cross (ICRC) is a neutral and independent international humanitarian organisation, which assists and protects victims of armed conflicts and other situations of violence.

Key Duties and Responsibilities:

1. Multilateral Affairs:

• Build and maintain the relationship between the ICRC and relevant agencies of the Government of Uganda, Embassies, the UN, IGAD, EAC, relevant AU Committees and other International Organizations with a view to promoting the ICRC's perspective and fostering cooperation with them to secure a better acceptance of the institution.
• Obtain and analyse useful documents such as declarations, resolutions, communiques, fact sheets etc from the AU, EAC, IGAD, etc for the information and necessary action of the delegation in ensuring proper positioning of the ICRC vis-a-vis the UN / Humanitarian Coordination system in particular.
• Clearly identify, monitor and            /or participate at relevant events (e.g. conferences, consultative fora, debates, workshops, meetings)           on multilateral issues            as the ICRC's representative when required.
• Establishing a            structured dialogue with relevant Civil Society/Religious organisations that may serve as vectors to relay messages of concern to the ICRC.
• Conduct the mapping            of relevant organisations and key interlocutors for the ICRC, regularly analysing their perspectives relative to their mandates and disseminating the outcome to the Head of Delegation, the ICRC Mission to the African Union etc.
• Give advice to the Head of Delegation on any other aspects relating to the positioning of the ICRC in Uganda within the humanitarian landscape. 
• Prepare, organise and participate in seminars and workshops with communication department relating to multilateral affairs

2. Cooperation:

The Cooperation / Multilateral Affairs Officer carries out the following tasks relating to cooperation with a view to strengthening the capacities of the Uganda Red Cross Society (URCS):

• Coordination with URCS and the Red Cross/Red Crescent (RC/RC) Movement partners
• Maintain contacts with URCS and other Red Cross/Red Crescent Movement partners at all levels
• Work in liaison with URCS programme officers in relation to activities included in the annual budget planning and reports and updates the Cooperation delegate
• Offer support and advice during the execution of planned objectives, while monitoring progress of implementation
• Organise the programmes for the different coordination meetings with URCS and partners where needed
• Represent the Cooperation delegate upon request: participation in bilateral and Movement meetings as they may arise
• Actively participate in coordination sessions and joint activities with URCS and concerned partners

Finance:

• Accurately check the rates, proposed activities and unit costs of quarterly funds requests and drafts
• Allocations of Expenditures
• Guarantee that the submitted URCS accountabilities relate to the budget before approval by the ICRC.
• Follow-up with URCS on the pending accountabilities, especially for activities regarding General support and Emergency, Preparedness and Response
• Periodically update the financial monitoring tool to follow-up the implementation of general support and Emergency Preparedness and Response budgets
• Support other departments of URCS and ICRC in the use of their financial tools
• Explore options to improve financial reporting from URCS, including at field level

Reporting, information exchange, planning and monitoring in the field

• Update and proactively inform their supervisor on all issues related to the cooperation file
• Ensure regular flow of information between ICRC and the URCS for sound coordination
• Participate in the drafting of various reports, including Biweekly operational Reports, mid-term reports, mission reports, Cooperation quarterly reports and the department’s annual budget evaluation orientation and narrative reports.
• Carry out periodic upcountry missions with URCS to implement the objectives, monitor activities and make assessments.
• Attend all sessions related to the Planning for the annual budget to be developed between the ICRC and the URCS
• Contribute to drafting the supporting texts for the Budgets relating to URCS
• Ensure that monitoring and evaluation components are included in the planning process of the cooperation supported programs of URCS

Administrative Tasks:

• Responsible for office correspondence, filing, arranging meetings, and maintaining a contact list of URCS & Movement partners
• Draft and/or participate in the drafting of orders for purchase, URCS funds transfers/cash requests and others.
• Responsible for applying all administrative procedures during the implementation of projects and liaise with Administration and Logistics Department for follow up on projects
• Work closely with and provide necessary information to the Finance department
• Perform any other assigned duties and responsibilities as deemed fit by the supervisor.

Qualifications, Skills and Experience:

• The Cooperation / Multilateral Affairs Officer should ideally possess a University degree in Political Sciences, Communication, Economics, Law
• A minimum of five years’  experience in dealing with multilateral partners i.e. Red Cross/Red Crescent partners, an added value
• Computer literacy skills i.e. proficiency in the use of Excel, Word and Power Point
• Proven team leadership and good communication skills.
• Excellent analytical and organizational skills
• Ability to prioritise in a changing environment
• Excellent planning, organizational and analytical skills
• High sense of responsibility, rigour and ability to take initiative and to work independently
• Excellent diplomatic skills and excellent communication and interpersonal skills; ability to coach and motivate
• Exhibit flexibility and resistance to stress
• Possess the ability to represent the Institution during meetings with external stakeholders, establish and maintain a network of contacts
• Excellent reporting skills
• Willing and able to travel within Uganda on a regular basis, whenever required.

How to Apply:

All candidates interested in working the ICRC, The International Committee of the Red Cross (ICRC), will have to send their applications with a detailed CV indicating email and phone contacts, copies (not originals) of academic and work certificates, indicating a minimum of three professional referees. All applications should be sent in pdf electronically to:damaconsultantsltd@gmail.com

Address to: Dama Consultants Limited, 10th Floor Uganda House, P.O. Box 3967, Kampala,

Uganda. Tel: +256-414-235 944; +256-70-4843380

Deadline: 10^th February 2014