Receptionist Kenyan Jobs /Quality Controller

2014 NGO Kenyan Jobs

NRHS seeks highly qualified candidates for the following positions in a Penile Microbiome study (Afya Jozi, Afya Jamii)

Nyanza Reproductive Health Society (NRHS) is a non-profit organization with its headquarters in Kisumu dedicated to improving reproductive health of men and women.

NRHS has several research projects related to HIV prevention and reproductive health.

Job Title : Receptionist/Quality Controller
Location : Kisumu
Reporting To : Research Director

Job Description:
Purpose:
Responsible for assisting in office administration, reception and tracking of research participants and clients, maintenance of study files, procurement and monitoring of inventory.

Duties & Responsibilities:

• Receive office Visitors and incoming calls and forward them to the appropriate officers.
• Assist in sending goods through courier services or any other appropriate mode.
• Receive and identify potential research participants.
• Scheduling and registering study participants for study visits and clinical visits.
• Initiate and maintain research records for study participants; identifying, rectifying, and reporting missing components.
• Assist in supervision of photocopying and arranging of monthly financial receipts.
• Ensure all files and records are managed appropriately.
• File data and perform other routine clerical tasks as assigned for other departments.
• Order and maintain relevant office supplies for effectiveness of office duties.
• Operate a variety of standard office machines including computers, phone, fax, photocopying machines among others.
• Assisting with study documents and sensitive materials while maintaining confidentiality.
• Coordinating travel and accommodation logistics for NRHS staff.
• Maintaining high standards of cleanliness / hygiene and tidiness within the office.
• Any other official duties assigned by your immediate supervisor or senior staff members

Qualifications and competencies:

• Minimum of 3 years experience as a receptionist, secretary, or administrative assistant in a busy clinical or research environment.
• Strong interpersonal and communication skills a must.
• A diploma in secretarial/administrative studies or equivalent professional level experience.

Desirable attributes:

• Confidentiality
• Excellent verbal and written communication skills
• Good interpersonal skills
• Able to work with limited supervision
• Proactive and reliable

Applications Should Include:

• A cover letter detailing current work, prior experience and qualifications in the areas described above, telephone and e-mail contact
• A current CV
• Names, telephone and e-mail contacts of at least 3 professional referees

Apply via email to humanresources@nrhskenya.org with the job title on the subject line.

Applications should be received by the Human Resources Manager on or before 24th February, 2014